Medium-sized companies often use different software for different tasks. There are many things that speak for the special applications. However, isolated solutions always have disadvantages. On closer inspection, integrated business software seems to be the better choice. These 9 reasons speak for it:
1. One company - one database
If you can be sure that if Data are available, which are accessible to all (authorized) persons in the same way and condition, many problems are thus excluded. This prevents the parallel processing of the same processes on the basis of different data statuses. The system makes the same information available in all departments at the same time. Everyone knows what, who is doing what. Company data can be evaluated more easily and plausibly.
2. Save space and costs
If information is only stored once in a central location, less storage space is required for this. Even more savings potential lies in the associated efficiency in data maintenance. A data record is only created, changed or deleted once in an integrated business software. This minimizes effort and errors.
3. Integrated business software provides real-time data
Exchange different systems data interfaces off, this always happens with a certain time delay. This can result in data changing while the transfer is in progress. Integrated business software can prevent or at least minimize these risks.
4. Integrated business software ensures transparency
Who is currently working at which point of the process on which task? How do costs and revenues develop as a percentage of completion? How do actions and measures affect the company? Central data storage in an integrated business software can provide transparent and reliable information about this.
5. Evaluate and analyze data in an integrated way
Integrated business software beats distributed systems in almost every area when it comes to evaluation and analysis. If the data you want to analyze is on individual islands, you first have to laboriously compile it. However, this is often not enough. The structure of the nominally identical data often looks completely different. Then you first have to ensure a common basis and format. Effort that can be saved, the data is available in an integrated business software in a uniform structure and format. In addition, through comprehensive reports also reduce the number of reports required.
6. Don't fall into the update trap
Software from different manufacturers can sometimes get in the way. Problems often occur after an update of one of the systems involved. Under certain circumstances, interfaces have to be readjusted or completely redesigned. This causes costs and ties up resources. On updates integrated business software applies to all areas and can be coordinated and implemented quickly.
7. Clear responsibilities
Especially when there are problems, the individual IT and software partners involved are quick to refer to the other. And indeed, everyone is quickly at their wit's end when bugs and errors occur in heterogeneous landscapes. The fewer partners involved, the better the chance of finding someone responsible who also has the chance to solve the problems.
8. Save costs thanks to integrated business software
All in all, however, there are many indications that integrated business software helps to save costs. Licensing models like that of SAP Business One, allow the customization of the individual user license. This provides the individual user with what they need on the basis of a uniform, cost-optimized system. Adjustments and upgrades are also much more targeted.
9. Seeing the big picture
Many specialty applications are very good in their areas of specialization. These solutions are often also selected by the specialists in the specialist departments in the company. Integrated business software usually has a different focus: the interaction and thus the success of the entire company.
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