Medium-sized companies often use different software for different tasks. There may be many things in favour of special applications. However, stand-alone solutions always have disadvantages. On closer inspection, integrated business software appears to be the better choice. These 9 reasons speak in favour of it:
1. one company - one database
If you can be sure that if Data The availability of data that is accessible to all (authorised) persons in the same way and in the same state eliminates many problems. This prevents parallel processing of the same processes on the basis of different data statuses. The system makes the same information accessible in all departments at the same time. Everyone knows what, who is currently doing what. Company data can be analysed more easily and plausibly.
2. Save space and costs
If information is only stored once in a central location, less storage space is required and less is saved. Even more savings potential lies in the associated efficiency in data maintenance. A data record is only created, changed or deleted once in the integrated business software. This minimises effort and errors.
3. integrated business software provides data in real time
If different systems exchange data via interfaces is always carried out with a certain time delay. This can lead to data changing while the transfer is taking place. Integrated business software can prevent or at least minimise these risks.
4. integrated business software ensures transparency
Who is currently working at which point of the process on which task? How are the degree of completion, costs and revenues developing? What is the impact of actions and measures within the company? Centralised data storage in integrated business software can provide transparent and reliable information on this.
5. Evaluate and analyze data in an integrated way
Integrated business software beats distributed systems in almost all areas in terms of evaluation and analysis. If the data you want to analyse is located on individual islands, you first have to compile it at great expense. However, this is often not enough. Data that is nominally the same often has a completely different structure. Then you first have to ensure a common basis and format. The data is available in an integrated business software in a standardised structure and format, which saves time and effort. In addition, overarching reports also reduce the number of reports required.
6. Don't fall into the update trap
Software from different manufacturers can sometimes get in each other's way. Problems often occur after an update of one of the systems involved. Interfaces may have to be adapted or completely redesigned. This incurs costs and ties up resources. A updates of integrated business software applies to all areas and can be harmonised and implemented quickly.
7. clear responsibilities
Especially when there are problems, the individual IT and software partners involved are quick to point the finger at each other. And indeed, everyone is quickly at their wit's end when bugs and errors occur in heterogeneous landscapes. The fewer partners involved, the better the chance of finding someone responsible who also has the chance to solve the problems.
8. Save costs thanks to integrated business software
All in all, however, there are many indications that integrated business software helps to save costs. Licensing models like that of SAP Business Oneallow the individual user licence to be adapted. This provides individual users with what they need on the basis of a standardised, cost-optimised system. Customisations and upgrades are also much more targeted.
9. seeing the big picture
Many specialist applications are very good in their areas of specialisation. These solutions are often also selected by the specialists in the company's specialised departments. Integrated business software usually has a different focus: the interaction and thus success of the entire company.
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