When talking about SAP Business One posting texts, many experienced users think of limitations they have to deal with. Limitations mainly refer to the automated texts that SAP B1 transfers from the document information to the journal entries.
Automatic posting texts in SAP Business One
The idea behind the automatic posting texts in SAP Business One is not only to create the appropriate journal entries by creating or processing documents. The entries should also be accompanied by clear information about the business transaction. Business One provides for this certain sources and fields in from the Document before. The fields to be used in the automatic posting texts in SAP Business One can be defined in the system setup. This means, of course, that when you set up the system, you already need a precise idea of the reporting requirements. An idea that is difficult to revise later. The task is made more difficult by the fact that not all fields of a document are available.
Last but not least, there are requirements from the outside: if one wants to journal entries export to other systems together with the SAP Business One posting texts, the receiving systems often have only limited space for this information. If SAP Business One has a generous 254 places for this, then in the case of DATEV make do with 40 characters.
Booking text generator
However, for the tasks of setting up automatic posting texts for SAP Business One with greater freedom and flexibility, there are the Versino Financial Suite. One of the functions included is the booking text generator. With this it is possible to define automatic booking texts from all fields of the documents involved. This applies in the literal sense. The (authorised) user can, with a click with the right mouse button on a field in the document, determine this as the source for the posting text of the linked journal entries. The SAP B1 user can also specify the number of characters and any separators. With rules, the user can also determine whether repetitive terms should only appear once in the SAP Business One posting text, or whether only the first line of documents should be used for the information.