in the first part on electronic invoices, the focus was on the advantages that a company enjoys when the process for writing, sending and processing invoices is digitized and integrated into the accounting system. These advantages speak for themselves. Nevertheless, there are always false assumptions about the effort involved in electronic invoices. To clear up the rumor mill, we clarify the most common concerns here.
?The electronic invoice still has to be printed out and filed.?
Not correct. Electronic storage is sufficient. In any case, the invoices are automatically saved in the system and each processing step is noted. Invoices that are not received digitally can be scanned and also transferred to the system.
?But everything has to be printed out for the tax audit.?
Hardly likely. The tax authorities also prefer the insight into accounting and receipts in digital form. Documents can be specifically researched and compared better.
?Isn't that against the law??
In addition to the usual mandatory information, authenticity, integrity and legibility must be guaranteed according to §14 UStG. In addition, the invoices must be archived in an audit-proof manner and kept for 10 years. Incidentally, the customer agrees to the electronic invoice as soon as he pays it. A prior agreement is not necessary here.
?Special software for electronic invoices is too expensive?
In good systems, the function for electronic invoicing is already integrated or as a add on connectable. Modern accounting programs can also easily process the electronic invoices. A company benefits most from the systems used when it tries to map as many processes as possible in them.