Goods receipt purchase order (SAP Business One)

The goods receipt (purchase order) is a central document in the SAP Business One purchasing process. It enables the recording and management of the actual goods receipt based on a previously created purchase order. This document ensures that the stock in the system is accurate and up-to-date.

Main features

Inventory increaseAt the Goods Receipt (purchase order), the existing stock quantity in the system is increased by the goods received. This is done on the basis of the original order.
Process stepGoods receipt (purchase order) usually follows a purchase order (PO) and is an essential step in the purchasing process. It documents the actual receipt of the ordered goods in the system.
Document typeIn SAP Business One, the goods receipt (purchase order) is labelled with the abbreviation "EL" to clearly identify it and distinguish it from other documents.

Functions and information

CreationGoods receipt (purchase order) can be created directly via the corresponding tile or the menu in SAP Business One. The quantities and article information received are recorded here.
Accounting aspects: On the tab accounting all relevant information for financial accounting can be stored in order to ensure correct booking of the goods.
Delivery dateSAP Business One records the date on which the goods should actually be received. This date is important for tracking and inventory management.
Inventory managementGoods receipt (purchase order) plays a crucial role in inventory management, as it documents the actual movement of goods and ensures that stock levels are always up to date.
Basis of calculationIf an incoming invoice is based on a goods receipt (purchase order), the system ensures that only the relevant accounting transactions are created and posted correctly.

Significance for the company

Goods receipt (purchase order) is an essential tool for the precise management of goods receipts and the automatic updating of stock levels. It minimises errors in stock, supports accurate accounting and forms the basis for correct stock management. incoming invoices. This process step is an indispensable function, especially for companies that rely on seamless inventory management.

SAP B1 blog