An invoice for an initial instalment of goods at the time of purchase or the delivery, with the balance to be paid later.
In the companies, settlements are often made with Value added tax (VAT) for progress payments made and received. These settlements are offset against partial final and final invoices. In SAP Business One, advance payments are recorded by creating a transaction without reference to billing. However, in some countries, legal regulations require a billing or invoice for advance payments.
Before you can use the prepayment statements, you must complete the following steps:
Define under Administration /Definition/Finance in the window Account determination on the tabs Sales and purchasing a clearing account. .
Optionally, one can select under Business Partner Master Data In the Accounting window on the tab Generally define a separate prepayment clearing account for each business partner.