The outgoing payment is a central step in the SAP Business One procurement process. It is used to settle liabilities to suppliers or other creditors. A corresponding outgoing payment document is created, which documents the payment and automatically triggers journal entries.
Function and meaning:
- Last step in the document chain of the purchasing process.
- Based on open incoming invoices and unallocated incoming credits.
- Creation of a separate document type in the system for outgoing payments.
Supported forms of payment:
- Cash
- Cheque
- Credit card
- Bank transfer
- Change
Creation and editing:
- Access via bank processing → Outgoing payments.
- Supplier is preselected, open items are displayed at line level.
- Partial payments and discounts can be entered manually.
- Journal entries are generated automatically.
Special functions:
- Outgoing payment on the basis of a exit credit - Automatic clearing of journal transactions.
- Creation of outgoing payments for several G/L accounts.
- Cheque allocation: Several cheques can be assigned to different G/L accounts.
- Number path replication: New voucher uses the same payment method as the previous one.
Payment methods and assistants:
- Separate tabs for each Payment method in the payment window.
- payment assistant enables collective processing of several payments.
- Requires prior maintenance of payment methods in the business partner master record.
Special cases:
- payment on account: Prepayment via checkbox "Payment on account" in the voucher window.
- Parked payments: Payments can be saved temporarily; special report available.
- Bank charges: Can be booked automatically.
- Payment blocks: Configurable in the business partner master record.
- Foreign currencies: Exchange rate gains/losses are recognised automatically.
Integration:
- Link to incoming invoice and G/L account determination.
- Relevance in the cost accounting when integrating cost centres or projects.
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