Travel expenses in SAP Business One are costs incurred for business trips that are recognised as services, expenses or internal costs. resource can be recorded and processed.
Detailed explanation/description:
In SAP Business One, travel expenses can be calculated both in the Service module and via the financial accounting recorded and processed. As the "Travel" item type, they are used to record travelling times and costs as part of service calls and can be controlled via contracts and invoiced to the customer. Alternatively, travel costs can be recognised as expenses, e.g. through journal entries or incoming invoices.
Integration into business processes:
Travel expenses are part of service billing, project cost tracking, cost accounting and financial accounting. They influence the preparation of quotations, customer invoices and business analyses (e.g. P&L, project reports).
Relevant modules and functions:
- Service module (service calls, contracts)
- Financial accounting (journal entries, incoming invoices)
- cost accounting (cost centres, allocation rules)
- Project management (assignment to projects/phases)
Concrete application examples:
- A technician records travelling expenses in the service call-off, which are settled via the customer invoice.
- A company posts travel expenses as an expense via an incoming invoice for the employee.
- In the project module, travel expenses are assigned to a customer project for profitability analysis.
Key features/important aspects:
- Article type "Travel" especially for service assignments
- No storage effect
- Flexible posting via accounting, purchasing or payroll integration
- Assignable to cost centres and projects
Target group:
Service manager, accounting, controlling, project managers
Verifactu in Spain: the new invoicing obligation
The e-invoicing regulations in Europe
Versino Financial Suite V09.2025 for SAP Business One
Accounting outsourcing: Why it pays off for SMEs
CANDIS for SAP Business One
