Human Resource Management in Project Planning.
23 Jan

Human resource management in project planning

Resource planning is one of the most challenging tasks in project management. Especially when it comes to staff, planning is difficult to calculate clearly. After all, people are people - and they are rarely entirely predictable.


Nevertheless, it is helpful to draw up a "guideline" for human resource management in projects so that at least an orientation is given and conflicts can be avoided. The basis for such a guideline can be the category of the project. There are three different variants here: projects in development, contract projects and projects within the company.

Human Resource Management in Project Management

Resources for Projects under development are comparatively easy to calculate, as the project management itself defines the resources. Here, the responsibility lies entirely with the project management and its estimates. Still a challenge, but more plannable than with Contract projects. These can only be calculated vaguely, as enquiries, commitments or even cancellations remain dependent on the customer. Here, a flexible calculation of the resources which requires a comprehensive overview of these. It is easier again with Projects in the company. After all, resources are among the best to plan for one's own company. However, internally, when there is a lack of resources, those projects are often postponed.

Once the initial situation has been defined by the project type, the respective challenges can be worked with in resource planning. The following points should be considered here:

MariProject on the basis of SAP Business One

Project management for SAP Business One You can find out how the fully integrated solution for service providers supports you in planning resources in projects at our Product page. We would be happy to demonstrate the system to you. Please contact us for this Contact on.

Calculate ONLY with resources that are actually available. In the case of employees, holidays, leave, etc. should also be included here. It is also important not to overuse any employee. The calculation only makes sense if the employee is able to fulfil his or her tasks. If necessary, also pay attention to other (ongoing and upcoming) projects.

Include the know-how of the resource staff in the planning. Are the resources realistically loaded? In addition, prioritise responsibilities. This helps to distribute responsibilities.

Make contingency planning. If there is a "human factor" and breakdowns occur, other staff members should be able to be entrusted with the tasks without their capacities being overstretched.

Big goals with many challenges and in project management actually, human resource management is never quite flawless to implement. Nevertheless, accurate planning tends to help stay flexible and weather major or minor disasters well.

One or two project management tools are helpful here (especially with regard to the overview). It is even more helpful if project management is fully anchored in the company via an integrated application. For example, MARIProject, the project management add-on for SAP Business One. More about that here.

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One comment

  • By Andreas New -


    To be honest, I couldn't imagine that anyone would have decided to write such an article in the end. As everyone is well aware, there is unfortunately not much to read about resource management in project planning today. Especially about such topics, where it is wonderfully explained how to successfully manage resources today.

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