New Year in SAP Business One

Every year, it's time for the turn of the year in SAP Business One. Everything you do only once a year is of course little practiced. That's why we've put together a small series on year-end closing in SAP Business One. Without claiming to be complete, it should be a little support for the rare routine year-end closing in SAP Business One.

This article was updated 12/19/2020

1. posting periods at the turn of the year in SAP Business One

Please remember to start the new business year (thus new Posting periods) in good time.
You can find the booking periods in:

administration ? system initialization ? posting periods

Note: please remember the Due Date of the new periods depending on your payment terms beyond the new year into the future. Otherwise, SAP Business One cannot determine net due dates for invoices that go beyond the current year.

In new versions of SAP Business One you can use the option ?Create new periods with a due date in the next fiscal year? to use:

SAP Business One posting period mask 2 — *`SAP Business One "New Period...`*

If your version of SAP Business One does not yet contain this function, please enter the ?due date to? when creating new periods. manually? see further steps.

For creating new postion periods on the button?new period? click. Then the following window appears:

SAP Business One posting periods mask 3 — *`SAP Business One "New Period" 2`*

`periodic code`

Enter a code for the posting period. This code can be up to 20 characters long.

`period name`

Enter a name for the posting period. This name can be up to 20 characters long. The name of the period that includes the current date is displayed at the top of the Main Menu window.

`Sub-periods / number of periods`

Shows the number of posting periods corresponding to the entry selected in the "Sub-periods" field. This field is active only if the value Days is selected in the "Sub-periods" field.

`period indicators`

The period indicator refers to each document series (row) that can be linked to one or more posting periods. Each document series must be linked to an indicator in order to activate document numbering for each fiscal year, starting at 1.

Choose the period indicator to link it to the accounting period. The period indicator can also be linked to multiple periods in the same company.

`Posting date from? until ?`

Enter the posting period for the new period. The Posting date from? the day after the end date of the last existing posting period and in the to ? the same day a year later.

`Due date from? until ?`

Enter the due period for the new period. The due period can be longer than the posting period.

`Document date from ? until ?`

Enter the document period for the new period. The document period can be longer than the posting period.

`beginning of the financial year`

Specify the start date of the fiscal year to which the period belongs.

`fiscal year`

Specify the fiscal year to which the period belongs.

2. blocking posting periods in SAP Business One

To avoid misunderstandings:

There is no month-end closing run or similar in SAP Business One.
There is a period-end closing, but it is performed purely at the fiscal year change for the year-end closing.

You should definitely refrain from the fact that, as mentioned, there are no month-end transactions in SAP B1 and that these are also not necessary. ending balances of the accounts at the end of the month as a carryover to the new month! the balances are presented automatically.

Nevertheless, it can happen that at the end of the month correction postings for the (general) inventory value correction or other corrections are made. However, these are normal journal entries that have to be created manually if required.
At the latest with the expression of the monthly income statement However, you should "close" the system so that no employee posts something in this closed month without your knowledge.
And that's what everyone is there for posting period (= month) the two fields ?active? and ?locked?

Call via ?Administration >System initialization >general. Settings > posting period > orange arrow of the desired period?
Assign the required status to the posting period:

"Unlocked" - all users can post all types of transactions and documents in this period according to their permissions. This status is assigned to new posting periods by default.

"Unlocked except Sales" - all users, according to their permissions, can post all types of transactions and documents, except documents in the Sales module, in this period. Assign this status after the period expires if there are still open purchase documents, such as late purchase invoices, and other transactions that need to be posted for this period.

"Period Close" - only users with full period close authorization can post all types of transactions and documents in this period. Assign periods this status when the period has expired, all late transactions have been posted, and only the year-end close process remains.

"Locked" - no documents or transactions can be posted in this period. Assign this status to the period after all adjustments have been posted and the year-end closing process for this period is complete.