SAP B1iF is essentially a tool that exchanges data between SAP Business One and external systems makes possible. Various internal and external systems and objects can be integrated and connected. SAP B1iF thus makes it possible to connect data sources and to automatically integrate all data into a central software solution.
SAP B1if not only for programmers
SAP B1iF is an in-browser solution designed to orchestrate data flows between different systems. The integration framework for SAP Business One is compared to the possibilities via APIs to address SAP Business One. This makes the framework not only suitable for programmers, but also for the ambitious admin or consultant. While programming is usually dependent on the possibilities of in-house development in connection with the existing APIs, SAP B1if already includes various components and services that simplify most data exchange tasks. The platform provides numerous tools such as various adapters, load balancers, security functions, message flow controllers, error handlers and much more.
Another key advantage of SAP Business One Integration Framework is that it can be used independently in a decentralized manner. No matter where the individual instances of SAP Business One are located - you can always connect it to other systems, either from the cloud or as On-premise installation.
It is a primary tool suitable for most SAP products out of the box. As an open system, the universal integrator goes far beyond the SAP ecosystem and extends the boundaries of a company across multiple platforms. This means transforming SAP Business One into a central hub where all information flows converge.
Additional services in SAP B1if
Undoubtedly, the tool goes far beyond integrating different Business One instances and importing files between them. Within the SAP solution landscape itself, SAP uses B1iF for the following purposes:
- SAP B1 Intercompany Integration Solution
- SAP customer checkout (POS solution)
- SAP B1 request for quotation
- SAP B1 mobile application
Ready-made integration scenarios
The range of scenarios is quite extensive. Some of them are designed to cover basic needs related to standard processes such as RFQs or integrations with other SAP products (e.g. Hybris or Ariba). Others help with various legal requirements, for example: They can automate tasks related to electronic invoices.
Below are some common integration scenarios used in the SAP ecosystem:
request for quotationOnce created, the system automatically sends the new offer to a built-in destination.
procurementAfter receiving a request for quotation, suppliers can accept the invitation and enter an automatically generated collaboration room.
Product IntegrationWhen collaborating with suppliers on a design file, all related data is automatically transferred from an integrated ERP system. When creating test reports for the design samples, the information is displayed in the corresponding order.
parts analysisTransfer part information from an integrated ERP system to assess its suitability for additive manufacturing.
To orderPlace orders directly from a collaboration room where a supplier can update the appropriate order fulfillment data.
order notificationReceive information about orders created in an integrated ERP system.
Bi1P - one level down
Looking deeper under the hood of the integration framework, one can discover another layer - the integration platform. It is also called B1iP and forms the foundation of the integration framework for SAP Business One.
The main goal of the platform is to take care of the basic processes, including:
- execution control;
- Internal cache management;
- database management;
- transaction consistency monitoring;
- External and internal data exchange.
The integration framework has features such as parallel processing, monitoring and various security functions. More importantly, B1iP provides a programming environment for all of the custom built integrations.
SAP B1if to integrate affiliated companies
Of course, SAP B1if is also intended to realize the integration between affiliated companies that use SAP Business One. The tool enables transactions to be managed across multiple SAP Business One subsystems. The implementation of the advanced method allows for the automatic replication of master data, the improvement of business transactions, the sharing of journal entries between companies, the provision of cross-company reports and the provision of numerous collaboration functions. In other words, the add-on streamlines cross-company activities with SAP Business One. This is of course interesting for all companies that consist of several business units or subsidiaries.
The following functions are available in SAP B1if:
Business Data Sharingthe intercompany Integration solution supports replication of base data between partner companies. The following areas can be shared: cargo master, Currency Root, terms of payment, item master data, Business Partner Master Data, etc. It is also possible to define which specific data sets should be shared and which fields and master data should be replicated between the individual companies.
Business process synchronization and automationAll transactions are created and registered in SAP Business One in a standardized and transparent way. For example, a sales office buys something from a manufacturing facility. When a purchase order is created in your SAP B1 application, a corresponding sales order transaction is automatically performed in the production plant's SAP B1 installation.
Transparent processes and financial consolidationThe intercompany solution is designed to meet these needs using a variety of inbound tools and features such as multi-level financial consolidation with aggregated balance sheet, Profit and Loss Account, balance sheet etc. At the same time, there are various industry-specific reports on inventories, balance sheets and sales.
Intercompany collaborationIntercompany integration enables numerous business processes between companies to be automated. At the same time, one gains insight into the operations of business units and units. The following tools will help: Consolidated credit limit check, intercompany workflow, deal notifications, etc.