In today's globalised business world, in which companies are increasingly operating internationally, financial accounting almost inevitably has to deal with foreign currencies. Due to its international orientation, SAP Business One handles exchange rate differences professionally. This function enables companies to accurately evaluate their financial transactions in foreign currencies and effectively manage the volatility of exchange rates.

What are exchange rate differences?

Exchange rate differences arise when the value of a foreign currency transaction changes due to exchange rate fluctuations between the date of the transaction and the date on which the transaction is entered into. Booking and the time of settlement. These differences can lead to either unrealised gains or losses, depending on how the exchange rate develops.

How does the valuation of exchange rate differences work in SAP Business One?

SAP Business One allows you to manage business partner and G/L accounts in one or more foreign currencies. Transactions in foreign currencies are converted into the local currency either at the general exchange rate or at a transaction-specific exchange rate. The "Exchange rate differences" function in SAP Business One enables these foreign currency balances to be revalued, in particular as part of a key date valuation as at the monthly or annual reporting date. annual accounts.

Step-by-step guide to revaluation

  1. Opening the window for exchange rate differencesFirst open the module finance the "Exchange rate differences" window that opens in entry mode.
  2. Selection of accounts to be valuedYou can decide whether you want to revaluate only receivables, only liabilities or both. You can also select which G/L accounts are to be included in the revaluation.
  3. Determination of the valuation period and currenciesIn the next step, you define the period and the currencies to be valued. This is particularly relevant for the period-based valuation of foreign currency transactions.
  4. Entering the G and V accounts: The corresponding profit and loss accounts must be specified for the posting of unrealised exchange rate differences.
  5. Carrying out the revaluationAfter entering all the required information, carry out the revaluation by clicking on "Execute". You may need to add any missing exchange rates for the valuation date.

Automatic cancellation of unrealised exchange rate differences

There is another special function in SAP Business One. The application automatically cancels unrealised exchange rate differences at the start of the new financial year. This ensures that the accounting reflects the actual values and the unrealised gains or losses are corrected accordingly.


The management of exchange rate differences in SAP Business One helps companies to closely monitor and control the financial impact of exchange rate fluctuations on their international business activities. By regularly revaluing foreign currency balances, companies can safeguard their financial stability while ensuring compliance with accounting regulations. The "exchange rate differences" function is therefore an essential tool in the financial management of companies that operate internationally.

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