SAP Business One creates many journal entries automatically as part of the financial accounting integration during document entry. This can be illustrated using the example of an incoming invoice, where the "Origin" field refers to the document-related origin of the posting. The associated document, such as an invoice for a vehicle inspection, can be opened directly via a link arrow. In certain cases, this system document can also contain the original document as a file attachment.

Manual journal entries examples

Despite the automated posting processes, it is still necessary to make manual journal entries in certain situations. Typical examples of this are correction entries, annual accounts- or adjusting entries that become necessary as part of company audits, for example. Regular accounting transactions such as salary postings or cash movements are also often recorded manually.

Recording in SAP Business One

A manual journal entry is entered via the Financial Accounting module. The fields in the header area of the journal entry window apply to the entire entry and certain contents from this area, such as the entry text or the reference fields, are transferred to the entry lines as default values. The fields in the table area apply to the individual posting line. They can be customised individually.

Manual journal entry process

Manual journal entry SAP business One

Manual journal entries may be necessary for many different reasons.
Let's assume you have accidentally posted an incoming invoice to the wrong expense account and need to correct it. As the posting period is already closed, it is not possible to re-enter the invoice. Instead, you create a manual posting to transfer the amount to the correct expense account.

The posting date and due date are defined when the posting is entered and the posting text is added. The "Adjustment posting period 13" option is used to separate the posting from the operational business transactions of the financial year and enables separate reporting in financial reports. The "Automatic sales tax" function is activated by default, but must be deactivated for transfers to tax accounts.

After entering the posting lines, selecting the correct expense account and defining the correction amount, the posting can be added. It is important to note the definitive number of the journal entry and the abbreviation "JE" in the "Origin" field, which indicates a manual journal entry.

This approach illustrates how SAP Business One offers the flexibility to handle both automated and manual posting processes efficiently, enabling comprehensive financial management.

Versino Financial Suite for SAP Business One Finance
Open items -SAP Business One

SAP Business One - Open items

In every medium-sized company, the management of open items plays a decisive role for liquidity and therefore for the financial ...
GoBD and GoBD myths

GOBD and GOBD myths

The basics of the GoBD The GoBD comprises a large number of requirements that are intended to ensure that bookkeeping is correct and unalterable.
IFRS & HGB with SAP Business One

IFRS & HGB with SAP Business One

HGB and IFRS pursue different objectives and approaches in accounting. While the HGB focuses on prudence, creditor protection and a narrow ...
APPENDIX DETAILS Automatic Journal Entries in SAP Business One

Automatic journal entries in SAP Business One

Automatic journal entries in SAP Business One is one of the daily benefits that can be realised with every entry through the integration of the financial accounting ...
Bank statement processing

Bank statement processing in SAP Business One

Bank statement processing in SAP Business One enables the creation and management of deposits and withdrawals as well as the execution of internal and external ...
SAP Business One Currencies

SAP Business One and dealing with currencies

In today's globalised business world, dealing with different currencies is an unavoidable challenge for companies. SAP Business One, a ...
Wird geladen ?