The prerequisites for good project controlling

If a company works in projectsit encounters different hurdles in controlling than a mass-produced company. Especially when dealing with customers, the latter is often more transparent. A product has a fixed price, which at most changes due to options that can be booked. At first glance, this may also be true for a project. At second glance, however, it becomes more difficult and draws attention to the issue of project controlling.

Project controlling must react to dynamics

After all, if a client commissions the company with a project, the "production process" is just beginning. In project-based work, however, it is often the case that goals are set on a hypothetical basis. When, how and by what means they will be achieved is also based on experience-based assumptions. Accordingly, it is always possible that the company will have to expand its services in the project. Small customer requests that only arise in the course of the project can mean a lot of work for the company here. Even if this was not planned for, it is important for the company's profitability to calculate it. But how do you keep track of everything so that the course of the project remains transparent for everyone involved? This is where project controlling comes into play.

MariProject is the central contact point for project controlling. This is where all the data comes together and can be related to each other. Generated costs and revenues, performance and time recording, material consumption, planning and calculations.

Report Standards included

Many project reports are already delivered with the standard. This allows you to immediately evaluate budgets, degree of completion, remaining volume, target/actual comparisons, resource utilisation, project turnover and much more.

Free data analysis

Specific reports can be generated via a separate data warehouse. Of course, all evaluations can be passed on to MS Excel. With the Versino Power Bi interface, you can quickly enter the world of visual data analysis.

The basis: offer and budgeting

The basis of any good project controlling is the project proposal and the Budgeting. Here the company defines exactly how it calculates its services. This includes

Hourly benefits, employee expenses, material costs. What seems pedantic is very effective for uniform cost-performance transparency. In case of doubt, you can always refer to it. So it is better to be over-precise. It is also a good idea to include deadlines at this point, because this will prevent false impressions of when you can deliver what.

The structure: fact comparison in project controlling

Of course, all the figures are of no use to you if you don't have any comparative values at hand. That's why you need to be able to access the current figures during the project. Only then can you check whether you are keeping up with your offer. This target-performance comparison gives you real "controlling" over your project. Depending on the size, of course, this becomes a real challenge. At this point at the latest, the use of a project controlling solution makes sense. Modern solutions like MariProject for SAP Business One offer the possibility to call up and compare figures directly in the system with just a few clicks. This allows you not only to identify deviations early on, but also to react to them in time and - if necessary - to make corrections in the approach.

The right system

In order to be able to access these controlling possibilities, it is of course necessary to find the right system. Because even among project-based companies there are still many differences in the processes. In the search, it can be helpful to ask oneself which figures are the most important for the company to achieve its best profitability. For this, it is important to know, Which data, when and where must be in which position. Go the Processes of your latest projects. Where are there always Repetitions? Who is when responsible? And how current do the dates have to be when?

The answers to these questions will provide you with a good basis for finding a suitable system. If you are interested in the topic of project controlling, you will find here read more.