The basis for operational cash management is the open items list (OPOS). Based on the due dates or the expected incoming and outgoing payments of the OPOS from customers and suppliers, the Liquidity projected for the near future.
1. definition and meaning
- Open items are requirements (amounts that a company still has to receive from customers) or liabilities (amounts still owed by the company to its suppliers).
- They result from Invoices or Creditsthat have not yet been settled.
- the Management of open items is decisive for the Liquidity management and the Financial planning.
2. management of open items in SAP Business One
Reports and status
- Open item list (OPL): Shows an overview of all open invoices and credit notes.
- Maturity reports: List open items by due date to identify overdue payments.
- Open item report for business partners: Shows open items for individual business partners.
Status of a document
- Open: As long as an invoice or credit amount has not been paid in full.
- Payment by instalments: The voucher remains open until the remaining amount has been paid.
- Completed: After full payment, the status changes to "completed".
- Cancelled: A cancelled voucher cannot be set to "open" status again.
Payments and equalisation
- Payments: Open items are recognised by Incoming or outgoing payments balanced.
- Payment by instalments: Reduce the open balance, but the document remains marked as "open".
- Vote: Voting takes place via the window "Open items".
Dunning and document chain
- Dunning: Open items are taken into account in the dunning process to remind customers of overdue payments.
- Document chain: The open items from documents such as Quotations, customer orders, deliveries and returns are for the financial accounting relevant.
3. significance for financial accounting
Liquidity planning
- the Monitoring of open items helps to Liquidity and to ensure solvency.
Receivables and liabilities management
- Receivables management: Regular review of outstanding receivables enables the early Recognising and reminding overdue payments.
- Liability management: Monitors outstanding liabilities in order to Payment obligations to suppliers to keep an eye on.
Reporting and reconciliation
- Open items are a central component of the Financial reports and support a Precise financial analysis.
- Reconciliation with bank accounts: Open items must be regularly reconciled with the actual bank accounts.
Versino Financial Suite
the Versino Financial Suite macht das OPOS-Management in SAP Business One zu einem effizienten, automatisierten und vollständig auditierbaren Prozess: Alle Außenstände bleiben stets kontrollierbar, Risiken transparent, Prüfstabilität und Arbeitskomfort sind auf höchstem Niveau. Unternehmen gewinnen damit für Controlling, Außenprüfung, Jahresabschluss und das laufende Forderungsmanagement ein Werkzeug, das weit über die SAP-Standardprozesse hinausgeht.
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