Archiving is the storage of electronic information and documents that can be reproduced at any time. Special archiving systems are normally used for this electronic archiving.
archiving
Archiving in SAP Business One is important for legal requirements, data management and system optimisation.
Why archiving?
- Legal requirements: GoBD-compliant archiving of receipts and business data.
- System performance: Reduction of large amounts of data improves performance.
- Save storage space: Older data can be outsourced.
Archiving options:
- annual accounts and document archiving.
- Export of reports and documents in PDF/A format.
- Integration with document management systems (DMS) such as CKS.DMS. ELO, d.velop, Kendox.
- Automated archiving via add-ons or SAP Business One Integration Framework.
Strategies:
- Manual: Export and external storage, suitable for smaller companies.
- Automated: DMS integration for legally compliant archiving and fast searching.
Legal requirements (GoBD):
- Audit security and traceability.
- Indexing and full text search.
- Long-term archiving (10 years).
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