Working from home is becoming the norm for many employees at SMEs due to the ongoing coronavirus pandemic. Despite the flexibility of employees, the business software must first be able to keep up with the resulting demands. Digital document management, such as CKS.DMS for SAP Business One, can provide the ideal support.
How digital document management can provide support
If the employees are to work efficiently from the home office, it will not be sufficient to take the notebook home and then log into the company network. Despite digitalization exist in these companies where at least paper is involved. But how should this information on paper be distributed and integrated into a process?
The answer is obvious: all information from paper documents must be digitised. However, it is not just a matter of simply passing on the information one-to-one. processesThe processes that used to go hand in hand with paper are now supported and controlled by digital document management.
It not only ensures that the previously "analogue" information can now also be accessed in digital form from the home office. A digital DMS also routes the documents to the right employee or distributes them to different locations.
A document management system suitable for working from home also supports approval processes, for example for invoices or orders.
cks.DIGITAL 4.0
With cks.DIGITAL 4.0, you now have a platform for SAP Business One with which you can manage all document-based Workflows digitise, shorten, optimise and link together
Operate in the home office with cks.DMS
As a digital document management system, CKS.DMS for SAP Business One guarantees GoDB-compliant archiving of electronic data and paper documents. Document-intensive processes are accelerated and organised by automatically assigning SAP documents to digital or paper documents. In addition, full automation, such as the automatic capture of incoming documents, is also possible. The highlights of the digital DMS include
- Uniform service - like SAP Business One
- Archiving paper documents and files
- Archive from folder or master scan
- Automatic text recognition and keywording
- Search the entire archive
- Audit management
- Create and read ZUGFeRD invoices
- Outlook Add-in
- Automatic QR code printing for incoming documents
With the help of cks.DMS, incoming invoices, delivery notes etc. can be exchanged between employees within the SAP Business One environment - regardless of whether they work in the office or from home.
Application examples of cks.DMS in the home office
Archiving of e-invoices
GoBD 2020 for archiving receipts
No GoBD without process documentation
Digital document management in the home office
Revision security - what does that mean for a digital archive?
