Partial completion notification

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the Partial completion notification in SAP Business One, the step-by-step Feedback produced quantities for a production order before it is fully completed. It reflects the reality of production—as the complete planned quantity rarely leaves the production. The partial completion report makes finished partial quantities immediately available for planning, even while the rest of the order is still running.

Context and meaning

A partial completion posting immediately books the finished product into the finished goods warehouse – the available stock quantity (OITM/OITW) increases, and delivery capability improves. At the same time, the proportionate material and resource costs from the Work-in-Process (WIP) transferred to the manufacturing costs of the finished product. This enables precise, timely cost calculation and inventory valuation, as the value of finished goods is visible in the system earlier.

The remaining open quantity of the production order is reduced accordingly – with direct effects on MRP planning: Already covered requirements are not replanned, and planning proposals adapt to the actual progress.

Master data prerequisites

Production Bill of Materials (OITT/ITT1) For the parent article, a valid bill of materials must exist that specifies all components with quantities and the return method (Manual or Backflush).
resources (ORSC) If labour or machine costs are to be included in production, the resources must be correctly entered in the bill of materials or routing.
Master data for articles The finished article and all components must be maintained with correct stock assignment and valuation method, otherwise the cost posting will fail.

Process in the manufacturing order

The partial completion notification is closely linked to the lifecycle of the production order.

Create order (OWOR): Production order with planned quantity and due date — Status „Planned" (OWOR.DocStatus = 'P').
Release order: Status changes to „Released" (OWOR.DocStatus = 'R'). Components are reserved (unless the backflush method applies), and dependent orders can be automatically generated for multi-level bills of materials.
Material Removal (optional): For manual output methods, removal is via the Outgoing goods production (OIGE). The components are booked out of stock and charged to the order.
Perform partial completion notification:
- Navigation production Goods receipt production.
- Select the released production order.
- The actual production Gut flora (and committee, if applicable) entered – less than the planned quantity or the open quantity.
- The system books the access to the finished goods warehouse. OWOR.CompletedQuantity is updated.
- Components with output method „Feedback on completion notification" are automatically and proportionally removed from stock.
- The order remains in the status „Released", as long as the planned quantity has not yet been reached.
Further feedback: This step can be repeated as many times as necessary until the total quantity is reached — or the order is deliberately closed with an under-delivery.
Complete order Upon full feedback (or if no further production is planned), the order will be manually completed (OWOR.DocStatus = 'L'). Any remaining components that are still reserved will be released.

Impacts on MRP and capacity

Of the MRP Assistant (Module → MRP MRP Assistanttakes OWOR.CompletedQuantity directly into account. A partial completion message reduces the open quantity of the order — correspondingly, fewer recommendations are generated for the finished article, or existing order recommendations are marked as superfluous if the demand has already been partially met.

On the Resource Capacity Planning The partial completion notification only has an indirect effect: The original capacity allocation is defined by the released order and its routing. However, early partial completion notifications can signal that resources might be available earlier than planned for subsequent orders – an important input for detailed planning.

Demarcation

A partial completion notification is not a Fully complete notification — this completes the entire production order and sets the status to „Completed". It is also not associated with a File correction to be confused with: A partial completion notification generates cost postings according to the bill of materials, whereas an inventory correction only adjusts the quantity – without reference to the production order. It also needs to be distinguished from a Splitting a manufacturing orderIn splitting, an order is broken down into several independent orders, whereas with partial completion reporting, the order remains as a whole and is processed step-by-step.

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