The cancellation in SAP Business One describes the process by which a document, a posting or a Approval process is cancelled in the system. The original entry in the system is adjusted accordingly, but not deleted. The aim is to ensure the correctness of the accounting and data.
General cancellation processes:
- Prerequisites for cancellation:
- Cancellation is only possible if it is permitted in the document settings and the specified Cancellation period was not exceeded.
- Follow-up documents: If a follow-up document exists, this must first be cancelled in order to process the original document.
- Implementation of the cancellation:
- Cancellation is made via the Context menu with the option "Cancel/Cancel".
- For documents that trigger journal entries, a Cancellation voucher is generated with the next higher document number, while the original document has the status "Open" receives.
- Restrictions:
- Transactions cannot be deleted, only cancelled.
- Once a voucher has been cancelled, it cannot be restored.
- Cancellation line by line:
- Individual items of a voucher can be cancelled if this is provided for in the system.
Versino Financial Suite
the Versino Financial Suite für SAP Business One unterstützt die automatische und effiziente Stornierung von Belegen. Dabei wird ein Stornobeleg erstellt, der den ursprünglichen Beleg storniert, ohne ihn zu löschen. Dies erleichtert die Finanzbuchhaltung durch Automatisierung und sorgt für korrekte Buchungen, Berücksichtigung von Lagerbeständen und Einhaltung von Fristen.
Cancellation in the approval process:
- Approval processes can be cancelled if an error is subsequently detected.
- Of the Authorisation status report allows creators or approvers to request cancellation.
- Once an approval process has been cancelled, the associated document can no longer be added or updated.
Other important points regarding cancellation:
- Correction on the account side:
- For cancellation postings, you can configure whether the adjustment is made directly on the corresponding account page in order to correct the annual transaction figures.
- Cancellation bookings with a negative sign often improve the comparability of Multi-year analyses.
- Amortisation runs:
- Depreciation runs can be cancelled. The last run be cancelled first.
- Templates from cancelled vouchers:
- Cancelled vouchers can be duplicated and used as a template for new vouchers.
Special features:
- Cancellation documents for journal entries:
- A new cancellation document with the next highest document number is always created for documents that trigger a journal entry.
- Storage effects:
- Cancellations affect the Warehousingby adjusting the stock quantities accordingly.
- Open quantities:
- In orders, a lot remains as openas long as it has not been fully processed in a goods receipt or an incoming invoice.
Application example:
A company discovers that an outgoing invoice contains an incorrect amount. As a payment has already been received for this invoice, the corresponding incoming payment is cancelled first. The outgoing invoice is then cancelled, which automatically creates a cancellation document in the journal. The stock levels are also corrected if the invoice contains items.
A notice:
The exact cancellation processes and options depend on the specific system settings and the functions activated in SAP Business One.