CANDIS (VFS Document Link Integration)

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E-invoicing in Germany: How to implement the obligation with SAP Business One

CANDIS is a DMS system for the automated processing of incoming invoices. When CANDIS automatically imports invoices into SAP Business One, it populates its own custom field at the document level — U_CandisLink_AP - with the link to the archived document. From VFS v04.2026, the Versino Financial Suite will support this field as a fallback source for the DATEV document link export.

Context

The VFS fallback logic operates in two stages: first, the export checks the DMS link field at the journal entry level. If it's empty – which is often the case with CANDIS-imported invoices because the link is only written at the document level – the system automatically falls back to the field U_CandisLink_AP back. This means that the document link transfer to DATEV also works without manual filling of the journal booking field when CANDIS is in use. (Source: V04.2026_V2, Ch. 4.1.2, pp. 10–11)

Demarcation

CANDIS is neither a VFS product nor an SAP B1 module – it is a standalone third-party solution. VFS supports CANDIS as a document link source without intervening in CANDIS itself. The integration is limited to reading the field U_CandisLink_AP.

SAP B1 blog