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Getting the right price to the right customer at the right time is a challenge for every company. Pricing in SAP Business One is a powerful module that goes far beyond price lists.

Prices on a different basis

There are several ways to create price lists in SAP Business One. It is important to understand your company's specific needs and requirements to find the best solution. Possible options include creating price lists based on customer groups, setting up special prices for certain customer groups, creating price lists based on item groups, or using the integrated volume discount function. You may also wish to consult an SAP Business One expert to ensure that the price list is tailored to your company's needs.

Individual price lists

In SAP Business One, you can create individual price lists for articles and services in order to offer your customers customised prices. These price lists are integrated into sales and purchasing documents and form the basis for pricing. SAP Business One provides predefined price lists that you can customise as required.

Automatic price list

SAP Business One automatically creates and maintains two price lists: "Last Purchase Price" and "Last Determined Price". These price lists are automatically updated when an item with a new price is added to the inventory, or after running the Inventory Valuation Simulation Report and the Inventory Verification Report.

Flexible price lists can be an advantage

Price lists are also a flexible pricing tool, as they allow you to create different price structures for different customer groups. For example, customers with special business relationships with your company can receive special conditions. It is also possible to grant discounts based on the characteristics of the items sold. It is also possible to grant discounts on the list price as part of sales events or when larger quantities are purchased.

Discount groups and special prices

When it comes to discount groups and special prices, the options vary depending on the company and industry. It is important to consider and evaluate a company's specific discount and pricing strategies to ensure that they are effective and economically viable.

In SAP Business One, you can create discount groups to define discount percentages according to various criteria. These discount groups take precedence over other discount types. Furthermore, special prices can be set for specific items and business partners based on date and quantity. These special prices take precedence over all other prices, with the exception of framework agreements.

Price calculation

There may be cases in which the price calculation deviates from the price list. Special discounts can be offered due to sales promotions or quantity discounts, for example. Special prices can also be granted to certain business partners due to their relationship with the company or due to the characteristics of the items sold.

Discount groups

With SAP Business One, you have the option of creating special discount groups. These can be differentiated according to various criteria such as articles, article groups, properties or manufacturers. These discount groups take precedence over time and quantity discounts and can be used to set special prices per item, business partner, date and quantity.

Framework agreements

Framework agreements allow you to set item prices negotiated with a business partner. These prices take precedence over all other prices. During pricing, SAP Business One first checks whether a valid specific framework agreement exists for the item. If this is not the case, the system searches for special prices for business partners or item-specific prices. If these are not available either, discount groups, time and quantity discounts and finally the price list are taken into account.

Logical order of pricing

Pricing is undoubtedly a complex process in which many factors need to be taken into account. SAP Business One offers an excellent opportunity to organise and structure this process. In this context, the question arises as to the optimal order of pricing in SAP Business One.

• Is there a valid, specific framework agreement for the item?
• Is it possible to offer a special price for business partners or an item-specific special price based on the item quantity?
• Is there a discount group?
• Are there time and quantity discounts for the price list?
• Recourse to the price list

Link price lists with each other

In SAP Business One, you can link price lists with each other by defining multiplication factors. You can define item prices in one price list and then link them to other price lists. By using multiplication factors, SAP Business One automatically calculates the prices in each of the linked price lists.

Conclusion

To summarise, pricing in SAP Business One is a powerful and flexible tool that allows you to manage pricing in your company efficiently and effectively. It offers a variety of features and options to ensure that you always get the right price for your items and services. The ability to combine different determination layers allows you to automate pricing based on even complex models.