Vendor (SAP Business One)

E-invoicing in Germany: How to implement the obligation with SAP Business One

A business partner from whom Materials or services can be procured.

1. definition

In SAP Business One the supplier is recognised as Master data record and provided with important information for the purchasing and procurement process.

2. attachment as master data record

Suppliers are recognised as Master data records recorded in SAP Business One.
The master data contains key information such as
- Name, address, contact details, bank details
- terms of payment, tax information, contact person
A supplier can also be recognised as customer or prospect can be classified. This classification influences the available document types.

3. purchasing documents with suppliers

Suppliers play a key role in purchasing processes and are linked to various document types:

Purchase requisitions: Internal requirement that can be assigned to a supplier.
Supplier enquiries: Obtain quotations from suppliers.
Orders: Place orders directly with the supplier.
Incoming goods: Documentation of incoming goods.
Incoming invoices: Recording of supplier invoices received.
Credit notes received: For returns or corrections of supplier invoices.

4. structure of the supplier master data

The master data of a supplier is divided into several areas:

General information: Name, address, contact details
Addresses: Delivery and billing addresses
terms of payment: Payment terms, discount conditions
Accounting/Tax: Tax code and account determination
Contact person: Contact persons at the supplier
Supplier catalogue: List of articles or services offered by the supplier

5 Further functions and use

Supplier group

Suppliers can be assigned to a Supplier group can be assigned. This classification facilitates reporting, discount allocation and the assignment of special price lists.

Supplier prices

Supplier prices are usually net indicated.
Of the Price mode can be net or gross.
Supplier groups can have specific Purchase price lists be assigned.

Document linking and document chain

Suppliers must be included in the entire document chain from Goods Receipt to Payment integrated.
One Supplier reference number can be specified in vouchers to facilitate tracking.

Payment processing

Payment methods can be defined and assigned to suppliers.
Of the payment assistant takes into account payment terms, due dates and bank charges.

Supplier analysis

SAP Business One enables purchasing data to be analysed by supplier, e.g:

Expenditure analysis by supplier
Drag & Relate to search for journal entries from a specific supplier

6. additional functions

Preferred supplier: A preferred supplier can be stored in the article master data.
Relationships: A supplier can also customer This relationship can be mapped in the master data.
Foreign currencies: Suppliers can be Foreign currency be paid.

Versino Financial Suite

the Versino Financial Suite improves supplier management in SAP Business One through accelerated and automated booking processes, sophisticated evaluation and documentation functions, intelligent validations and seamless integration into day-to-day finance and procurement. As a result, companies benefit from greater efficiency, transparency and data security in all supplier-related processes.