Incoming goods (SAP Business One)

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the Goods receipt is the first step in the Goods receipt process in SAP Business One - the physical receipt and inspection of incoming deliveries.

Process steps

Delivery check: Comparison with delivery note and order
Quantity check: Counting the delivered quantity
Post goods receipt: Recording in the system

Incoming goods regulations and processes in SAP Business One.

Summary:

Purpose: Increase in stock due to the receipt of goods from suppliers or to correct stock differences.
Process flow: Integrated part of the purchasing process (order → goods receipt → incoming invoice).
Administration: Includes creating, searching, filtering, displaying, editing, closing, cancelling and copying goods receipt documents.
Functions: Enables the creation of goods receipts, even without direct Purchase receipt, and further processing in subsequent documents (e.g. incoming invoice).

Detailed resolution

Goods receipt in SAP Business One is primarily managed via the document Goods receipt (purchase order) regulated. This document is used to record the physical receipt of goods and the associated increase in stock.

1. purpose and context of the goods receipt

The goods receipt document is created in SAP Business One in the following main scenarios:

Receipt of supplier goods: When you receive goods from your suppliers, you create the goods receipt document, typically based on a previously created purchase order.
- Source: chunks_txt-25/chunk_2137.txt
Stock increase without direct purchasing document: A goods receipt can also be created to increase the stock in situations that do not result directly from a purchasing document. This is the case, for example, if item quantities that were overlooked during a stock count need to be subsequently recorded.
- Source: chunks_txt-120/chunk_2124.txt

2. position in the purchasing process

Goods receipt is a central step in the standard SAP Business One purchasing process and usually follows a purchase order:

an order
Goods Receipt
incoming invoice
(Optional) Incoming credit note / returns
- Source: SAP B1 Purchasing: # Purchasing - Documents & Processes

3. administration and tasks

Specific apps and functions are available in SAP Business One for working with goods receipts (purchase orders), which enable comprehensive management:

Create: Creation of new goods receipt documents.
Search and filter: Finding specific goods receipts in lists.
Display and edit: Insight into details and adjustment of existing documents.
Close and cancel: Terminating or cancelling goods receipts.
Copy: Further processing of goods receipts in subsequent documents such as goods return enquiries, returns or incoming invoices.
Manage drafts: Creating and editing goods receipt drafts.

4. effects on the stock

When a goods receipt is created, the stock of the items concerned is increased in terms of quantity and usually also in terms of value. This is the point at which control over the physically received goods is mapped in the system. The subsequent incoming invoice can be based on this goods receipt, whereby no further stock changes are made, but primarily the liability to the supplier is posted.

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