the Partial completion notification In SAP Business One, step-by-step reporting of produced quantities for a production order is possible before it is fully completed. This reflects real-life production processes, as it's rare for the entire planned quantity to leave production at the same time. Partial completion reporting makes finished partial quantities immediately available for planning and disposition, even while the rest of the order is still in progress.
Context and meaning
A partial completion confirmation immediately books the finished product into the finished goods warehouse – the available Stock quantity (OITM/OITW) increase, and delivery capability improves. At the same time, the proportional material and resource costs from the Work-in-Process (WIP) transferred to the manufacturing costs of the finished product. This enables precise, timely cost calculation and inventory valuation, as the value of finished goods is visible in the system earlier.
The remaining open quantity of the production order is reduced accordingly – with direct effects on MRP planning: Already covered requirements are not replanned, and planning proposals adapt to the actual progress.
Master data prerequisites
- Production Bill of Materials (OITT/ITT1) A valid bill of materials must exist for the super-article, which all Components with quantities and reflux method (manual or backflush) is determined.
- Resources (ORSC): If labour or machine costs are to be included in production, the resources must be correctly entered in the bill of materials or routing.
- Master data for articles The finished article and all components must have correct stock allocation and Valuation method Be maintained, otherwise the cost booking will fail.
Process in the manufacturing order
The partial completion notification is closely linked to the lifecycle of the production order.
- Create order (OWOR): Production order with planned quantity and due date — Status „Planned" (OWOR.DocStatus = 'P').
- Release order: Status changes to „Released" (OWOR.DocStatus = 'R'). Components are reserved (unless the backflush method applies), and dependent orders can be automatically generated for multi-level bills of materials.
- Material Removal (optional): For manual output methods, removal is via the Outgoing goods production (OIGE). The components are booked out of stock and charged to the order.
- Perform partial completion notification:
- Navigation Production → Goods Receipt Production.
- Select the released production order.
- The actual production Gut flora (and committee, if applicable) entered – less than the planned quantity or the open quantity.
- The system books access to the finished goods warehouse (transaction InventoryGenerationEntryThe OWOR.CompletedQuantity is updated.
- Components with output method „Feedback on completion notification" are automatically and proportionally removed from stock.
- The order remains in the status „Released" (with updated CompletedQuantity), as long as the planned quantity has not yet been reached.
- Further feedback: This step can be repeated as many times as necessary until the total quantity is reached — or the order is deliberately closed with an under-delivery.
- Complete order Upon full feedback (or if no further production is planned), the order will be manually completed (OWOR.DocStatus = 'L'). Any remaining components that are still reserved will be released.
Impacts on MRP and capacity
Of the MRP Assistant (Module → MRP → MRP Assistanttakes OWOR.CompletedQuantity directly into account. A partial completion message reduces the open quantity of the order — correspondingly, fewer recommendations are generated for the finished article, or existing order recommendations are marked as superfluous if the demand has already been partially met.
On the Resource Capacity Planning The partial completion notification only has an indirect effect: The original capacity allocation is defined by the released order and its routing. However, early partial completion notifications can signal that resources might be available earlier than planned for subsequent orders – an important input for detailed planning.
Practical tip
Partial completion notifications are always worthwhile when there are several days between the start of production and the completion of the total quantity, and partially produced quantities are already needed for delivery. Use the function consistently – not just at the end of the order. This improves delivery capability, makes WIP stocks more realistic, and provides the planning department with up-to-date daily information. When recording scrap, ensure it is documented separately – only then can scrap rates, post-calculations, and quality analyses be managed accurately.
Demarcation
A partial completion notification is not a Fully complete notification — this completes the entire production order and sets the status to „Completed". It is also not associated with a File correction to be confused with: A partial completion notification generates cost postings according to the bill of materials, whereas an inventory correction only adjusts the quantity – without reference to the production order. It also needs to be distinguished from a Splitting a manufacturing orderIn splitting, an order is broken down into several independent orders, whereas with partial completion reporting, the order remains as a whole and is processed step-by-step.
New in SAP B1 10.0 FP2602: Inventory & Logistics, Production, Banking
ERP for discrete manufacturing - or why screws don't flow
AI for SAP Business One puts the user at the centre
Automated management of production orders
With a focus on production: Versino participates in SMS
