8 may

Vendor (SAP Business One)


SAP Business One Finance Training

A business partner from whom Materials or services can be procured.

1. definition

In SAP Business One the supplier is recognised as Master data record and provided with important information for the purchasing and procurement process.

2. attachment as master data record

  • Suppliers are recognised as Master data records recorded in SAP Business One.
  • The master data contains key information such as
    • Name, address, contact details, bank details
    • terms of payment, tax information, contact person
  • A supplier can also be recognised as customer or prospect can be classified. This classification influences the available document types.

3. purchasing documents with suppliers

Suppliers play a key role in purchasing processes and are linked to various document types:

  • Purchase requisitions: Internal requirement that can be assigned to a supplier.
  • Supplier enquiries: Obtain quotations from suppliers.
  • Orders: Place orders directly with the supplier.
  • Incoming goods: Documentation of incoming goods.
  • Incoming invoices: Recording of supplier invoices received.
  • Credit notes received: For returns or corrections of supplier invoices.

4. structure of the supplier master data

The master data of a supplier is divided into several areas:

  • General information: Name, address, contact details
  • Addresses: Delivery and billing addresses
  • terms of payment: Payment terms, discount conditions
  • Accounting/Tax: Tax code and account determination
  • Contact person: Contact persons at the supplier
  • Supplier catalogue: List of articles or services offered by the supplier

5 Further functions and use

Supplier group

Suppliers can be assigned to a Supplier group can be assigned. This classification facilitates reporting, discount allocation and the assignment of special price lists.

Supplier prices

  • Supplier prices are usually net indicated.
  • Of the Price mode can be net or gross.
  • Supplier groups can have specific Purchase price lists be assigned.

Document linking and document chain

  • Suppliers must be included in the entire document chain from Goods Receipt to Payment integrated.
  • One Supplier reference number can be specified in vouchers to facilitate tracking.

Payment processing

  • Payment methods can be defined and assigned to suppliers.
  • Of the payment assistant takes into account payment terms, due dates and bank charges.

Supplier analysis

SAP Business One enables purchasing data to be analysed by supplier, e.g:

  • Expenditure analysis by supplier
  • Drag & Relate to search for journal entries from a specific supplier

6. additional functions

  • Preferred supplier: A preferred supplier can be stored in the article master data.
  • Relationships: A supplier can also customer This relationship can be mapped in the master data.
  • Foreign currencies: Suppliers can be Foreign currency be paid.

SAP Business One purchasing documents

Purchasing documents in SAP Business One - consistently efficient

Efficient management of purchasing documents is crucial in the procurement process of medium-sized companies. SAP Business One offers all the necessary functions to ...
budget in the project

Budgets in project-related purchasing with MariProject

The latest version of MariProject supports project-related purchasing. The definition and control of budgets in purchasing helps to minimise costs, effort and ...
SAP_Business_One_Ordermanager

Purchasing like "the big boys" in SAP Business One with andavis ordermanager

SAP Business One is aimed not only at medium-sized companies that operate the ERP system as a complete solution, but also at large medium-sized companies or even corporate groups that ...
Mobile warehouse solution SAP Business One

Mobile warehouse 2025 with Versino Warehouse Pro

Mobile warehouse - in essence, this means being able to digitally process all warehouse movements directly on site. Sounds obvious, ...
SAP Business One Web Client

SAP Business One web client - additional feature or strategic step

For a long time, the SAP Business One web client was regarded as additional - a tool for isolated use cases. However, with the current functional developments ...
SAP Business One Update

New features in SAP Business One 10.0 FP 2502

SAP Business One is constantly evolving to optimise workflows in medium-sized companies. With SAP Business One 10.0 ...
Wird geladen …