the System initialisation is the central, strategically most important configuration step in SAP Business One, in which basic functional and administrative system parameters are defined in the Administration module so that the system can correctly map the specific business requirements of a company.
System initialisation comprises a collection of tools and functions in the area of administration > System initialisation. This is where companies define how business transactions are processed, which default settings apply and which authorisations are effective. In addition, initialisation must be carried out separately for each company created in SAP Business One. It should therefore be completed before going live so that the application can be used efficiently.
The core areas include the general settings, in which global system parameters such as language, display formats for figures and currencies, budgeting, cost accounting, standard warehouse and rules for series and batch management and G/L account determination are defined. In addition, the document settings define default values and functions for sales, purchasing, accounting and warehouse documents, including gross profit basis, rounding, availability check and electronic documents.
In addition, the company details include house and System currency, The authorisations section defines user rights and super users, while the document numbering section defines series for master data and documents. At the same time, the Authorisations area regulates user rights and super users, while document numbering defines series for master data and documents. Finally, posting periods with status values such as „Unblocked“ or „Blocked“ as well as general and document-specific print settings are set up. System initialisation thus forms the basis for all subsequent transactions and controls the interaction between master data, business processes and integrated financial accounting.
A key aspect is that many of the decisions made here are fundamental and often irreversible. For this reason, key parameters after the first Journal entry can no longer be changed. This applies in particular to the activation of continuous inventory management, the definition of local and system currency and the type of document numbering, such as whether several document types are permitted per series
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