Delivery date (SAP Business One)

Of the Delivery date means the date on which goods or services are are to be delivered. In SAP Business One the delivery date is a central element in numerous documents and processes in the Purchasing and Sales area. It influences the Material Requirements Planning (MRP), the Availability check (ATP) and the Supply chain coordination.

1. definition

The delivery date is the agreed or planned dateon which the delivery of goods or services is to take place.

2. use in vouchers

The delivery date is stored in various document types:

orders: Indicates when the customer would like to receive the ordered items.
Purchase requisitions: Defines when the goods are required.
Supplier enquiries: The supplier specifies the date by which the goods will be delivered.
Customer orders: Indicates the date on which the customer expects to receive the ordered goods.
- If no delivery date is entered, the Current system date used.
Delivery schedules: Allow the planning of Partial deliveries with individual delivery dates.

3. entering and changing the delivery date

In the document header: The delivery date applies to the entire document.
In position lines: Each article can have an individual delivery date.
Manual changes: The delivery date can be in orders or Customer orders can be changed at any time.
Transfer from offers: When a sales order is created from a quotation, the delivery date is either adopted or re-entered.

4. availability check (ATP - Available to Promise)

The availability check takes the delivery date into account to check whether the items are available on the desired date:

Future delivery dates: If the articles are not available, a Message displayed.
Lead time: The audit includes the lead time of the article.
Exceeding the lead time: The system displays a warning message if the delivery date exceeds the lead time.
Display function: Orders with exceeded lead times can be specifically displayed.

5. calculation of the earliest availability date

The system calculates the earliest availability date taking into account:

Current date
lead time
Stored public holidays and weekends

If the availability date exceeds the lead time, the system also generates a Message displayed.

6. material requirements planning (MRP)

The delivery date in the customer order is the Starting point for material requirements planning:

Calculation of the order time: The delivery date is the Lead time in days calculated back.
Weekends and public holidays are taken into account when calculating the order date.

7. delivery date and warehouse management

In the creation of Outgoing stock documents are only Confirmed quantities with delivery dates that before or on the current system date lie.
Quantities with future delivery dates are not taken into account.

8. delivery date and framework agreements

in the Framework Agreement the delivery date for the planned deliveries is set.
Each customer order and each delivery relating to the framework agreement is recognised as a fulfilment of the delivery schedule, even if the actual delivery dates deviate from this.

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