Delivery Consolidation (SAP Business One)

A list of delivery transactions that is created for specific time periods, products and business partners. The delivery consolidation process integrates items from several orders into one delivery note.

E-invoicing in Germany: How to implement the obligation with SAP Business One

In SAP Business One, the function in the sales process allows you to Invoicing via a different business partner to be processed. It enables the consolidation of several customer deliveries to one central invoice recipient.

Purpose and use case

This function is particularly useful for affiliated companies or group structures,
where a central partner receives the invoices for several legally separate but organisationally linked units.

Configuration

The installation takes place in the Business partner master record on the tab Accounting - General.
In the field Consolidation GP the central business partner to whom the invoice is to be issued is entered.
The option Supply consolidation must be activated.
Per business partner is either Delivery or Payment consolidation possible, not both at the same time.

Sales process

Quotations, orders, deliveries and invoices are assigned to a business partner by default.
The following special features apply to capitalised delivery consolidation:

Of the delivery note is created for the original business partner.
the A/R Invoice can be submitted to the consolidation partner.
the incoming payment must correspond to the business partner to whom the invoice was issued.
The document chain must Closed (e.g. from quotation to delivery note to invoice without breakage).

Example

customer Computer trade Müller with the consolidation partner Office outfitter Mayer linked. Delivery is made to Müller, which However, the invoice is sent to Mayer addressed to Mayer. Payment is again made by Mayer.

System behaviour

The consolidation function exclusively influences Sales receipts.
When creating the invoice, you can select whether the original or consolidation partner is used.
A subsequent change to the consolidation partner in the document is not possibleif the chain is not closed.

Goal and benefits

Delivery consolidation simplifies invoicing in more complex company structures and reduces the administrative burden by Several deliveries invoiced centrally can be realised.

Note

This function should only be used if the Completely continuous document chain is. The selection of the consolidation partner must be correctly maintained in the business partner master in advance.