With a focus on user experience and integration, the updates SAP Business One 10.0 offers improved interfaces, extended customisation options and deeper integration with other SAP products and platforms. This version represents a further development in areas such as financial management, warehouse management, project management and business partner relationships and also integrates advanced analysis and reporting functions. The new version is designed to help companies optimise their processes, accelerate decision-making and ultimately drive sustainable growth.

Web client

The SAP Business One 10.0 web client has been designed according to the principles of the SAP Fiori user experience and is available in all UI languages of SAP Business One. It supports a large number of core logics, service and processes, which are listed below:

  • sale:
    • Functions include sales quotations, customer orders, deliveries and Outgoing invoices.
    • List views, editing and creation of vouchers, including parked vouchers, are possible.
    • Document previews and print functions are provided.
    • Documents in the approval process can be edited by creator.
    • Freight cost management, returns and exit creditare integrated.
    • Note: In the localisations for Brazil and India, only the display mode for sales documents is available, and the creation of deliveries or invoices is not supported in the localisation for Argentina.
  • Purchasing:
    • Includes Supplier enquiriesorders, goods receipts, incoming invoices, goods returns and incoming credit notes.
    • List view displays and document previews with print functions are available.
  • Business partner:
    • Enables list views, editing of master data and the creation of new business partners.
  • article:
    • Items can be displayed, edited and created in list views.
  • Activities:
    • Enables the display, editing and creation of activities as well as notifications and reminders for them.
  • analyses:
    • Provides comprehensive overviews and charts for sales, purchasing, financial analyses and more.
    • A designer for overview images and general overview images is integrated.
  • Other functions:
    • The web client supports the input of conversion rates, linking plans and user-defined objects such as tables and fields.
    • The Enterprise Search function is supported.

The web client supports a wide range of localisations, including Egypt, Argentina, Australia, Belgium, Brazil, Chile, China and many other countries.

This summary provides a comprehensive overview of the many functions and support features of the SAP Business One 10.0 web client.

From FP 2008

In the SAP Business One web client, a new function has been introduced in the Relationship Assignment window that allows users to obtain detailed information about the base documents of a specific business object. By clicking on the X icon, which is located directly in the connection line of the respective object, a pop-up identifier is opened. This identifier displays comprehensive details about the base documents, including information such as the document type, the document number, the BP code (business partner code) and the document status. This enhancement improves clarity and facilitates navigation by allowing users to access important document information quickly and efficiently.

From FP 2011

  • The function for authorisation to duplicate documents and data records has been introduced in the SAP Business One web client. This authorisation is available for documents and data records in various business objects, including documents, business partner master data, article master data and activities. It allows you to specify which users are authorised to duplicate documents and data records.
  • In addition, there is a new function for linking paid down payment requests or invoices in an outgoing invoice. Users can now link paid down payment requests or invoices directly in an A/R invoice by clicking on the arrow next to the "Total down payment" field in the invoice header area. This feature facilitates the management of down payment requests and their assignment to corresponding outgoing invoices.

administration

the administration includes a new localisation for the UK, which was developed in the context of Brexit and offers special adaptations and support for the legal requirements of the United Kingdom. The integration with Office 365 enables the export of documents, reports and queries as Word or Excel files to Microsoft OneDrive.

  • A new design theme called "Belize Deep" is available when using the Fiori cockpit and the user interface has been adapted for 4K monitors. The approval process now allows to update parked documents in "Pending" status. There are new print settings that allow printing of service calls and service contracts immediately after their creation.
  • The authorisations have been extended so that different access rights can be defined on different tabs in article master data and business partner master data. In the posting periods area, users can sort and search the data and set the due date automatically. The display of the user name has been added in various tabs and there is support for full-screen displays in numerous windows.
  • The option to hide the toolbar has been added to enlarge the workspace. A new feature allows to change the user or change the company by clicking on the user or company name. New authorisation groups for price lists have been introduced and the conversation history of live collaboration can now be deleted by date range.
  • The external calculation of VAT via DI API or the service layer has been made available for further localisations. Finally, multiple planning for service calls has been moved from one tab to another in the document settings window.

From FP 2008

  • Numerous improvements and enhancements have been made to the administration of SAP Business One. It is now possible to define paths manually in the general settings. Users can reuse the code of a removed user for a new user, whereby the code of the removed user is replaced by a unique dummy value. The support user can also be restored if it has been removed.
  • A particular focus is on the Localisation Migration Utility, which allows you to switch from the UK International/Republic of Ireland localisation to the UK or Greek localisations to comply with post-Brexit and Greek legal requirements. However, this utility is only available in a limited number of higher function packages and its availability is limited in time.
  • In the alarm functions area, there is a new window that provides an overview of system and user alarms and allows these alarms to be filtered and managed. The "Alarm functions" window has been renamed and expanded to display detailed alarm details.
  • The document remarks now offer an option that allows only manually entered remarks to be transferred to the target documents without including automatically generated information such as base document numbers.
  • When removing users, it is now possible to remove or keep the licence at the same time. The authorisation search in the authorisation window has been improved to make it easier to find specific authorisations and there is a new option to hide blocked users.
  • A new authorisation has been added to control access to the duplication function. Additional columns have been added to the change log to show when data records were created or updated.
  • In Finland, the default values for tax groups and tax declaration fields have been updated in new company databases.
  • Finally, licences have been extended so that users with certain licence types now have access to a wider range of functions. The licence server now also displays more detailed error messages to improve the understanding and handling of licence issues.

From FP 2011

  • Various new functions and improvements have been introduced in the administration of SAP Business One. It is now possible to hide blocked users in various user interfaces by activating the "Do not show blocked users" checkbox. This applies to areas such as add-on administration, UI configuration template, alarm functions and copy form settings.
  • A chart of accounts migration tool is available for users in Portugal to replace existing accounts with new ones to meet financial requirements. Checks for duplicate customer and supplier reference numbers have been enhanced to allow more accurate checking and a new authorisation to use the "Copy table" function has been added.
  • Users with an indirect access licence can now access form settings for the main menu to determine which menu items should be displayed. Forms in the "UI Configuration Template" window are now sorted alphabetically to make searching easier.
  • A confirmation message is displayed when cleansing or blocking personal data for business partners with balances not equal to zero. The external calculation of VAT is now possible via the DI-API or the service layer for Brazil and India.
  • The change log tool allows changes to user groups to be displayed, and the print settings have been extended to automatically export PDF copies of payment and submission documents and attach them to the corresponding documents. Finally, there is a new setting in the Users - Setup window that allows users to automatically hide the licence balloon when logging into SAP Business One.

From FP 2102

  • Various functions have been updated and expanded in the administration area of SAP Business One. Users can now set authorisations to remove opportunities. This includes new authorisations for displaying prices by discount in the inventory posting list for purchasing, sales and inventory documents. Users with full change log permissions and read access to various document types can now view their change logs.
  • The integration of SAP Business One and Microsoft 365 has been extended from SAP Business One Cloud 1.1, patch level 17, enabling better collaboration with Microsoft 365 applications. For the China, Japan and South Korea localisations, the ability to change externally calculated tax amounts in sales documents using the DI API and the service layer has been added. This feature was first introduced in the US localisation and is now available in other localisations.
  • In addition, users can now apply specific form settings to other forms by using the extended "Copy user settings" window. In report and layout management, default layouts for documents and reports can now be set directly, and system layouts can be set to Inactive by super users.

Sales - Purchasing - Service

With version 10-0, SAP Business One provides extensive information about the improvements and innovations in the areas of sales, purchasing and service in SAP Business One 10.0, including the enhancements to the print functions, which enable a larger selection of document types to be printed and sent by e-mail. These documents include sales and purchasing documents, payments, tax invoices, journal entries, goods receipts and issues, stock transfers and enquiries, production orders, service calls and contracts and various bill of exchange transactions.

  • With regard to A/R and A/P invoices, users can now edit the due date even after an invoice has been partially reconciled, as long as the new due date is not earlier than the last reconciliation date. The order backlog report shows all A/R reserve invoices that have not yet been fully delivered or credited, regardless of the payment status.
  • The add function in sales and purchasing documents has been expanded to include options such as "Add and new", "Add and display" and "Add and close", whereby the last selection is saved for the next time the window is opened. The procurement wizard for sales orders has been expanded to include the new "Price mode" column, which allows you to choose between net and gross mode. In addition, the existing column "Gross price after discount" has been renamed.
  • Furthermore, the system now allows activities to be filtered by user-defined fields and displayed in activity reports. The list of open documents can display additional information such as person responsible, sales employee/purchaser, remarks, approval status and much more.
  • Editing user-defined fields (UDFs) in document lines is now also possible after adding or closing the document. The system also allows you to change the default end of validity date in sales offers and allows you to show or hide customised options in drop-down lists in the service module.
  • PEPPOL, an international platform for electronic invoicing, is also supported and it is possible to create QR codes on print layouts of marketing documents. Another new feature is the ability to update the group number in supplier enquiries, and there are improvements to the equipment master data, including the ability to add multiple business partners or automatically create new equipment master data.

From FP 2008

  • In SAP Business One, several functions have been improved and expanded in the area of sales, purchasing and service. It is now possible to cancel returns requests and goods return requests using various methods, including selection in the "List of open documents" report window, using the context menu in a document or selecting the option in the main menu.
  • The "Every 2 weeks" and "Every 2 months" options have been added to the recurring transaction templates. In addition, users can now define selection criteria for recurring transaction templates in sales, purchasing or in the "Recurring Transaction Confirmation" window. This replaces the previous "Recurring Transactions - Templates" window. The "Filter Recurring Templates" option has been renamed to "Receipts" and still allows the selection of receipt types for reports.
  • The tax calculation for down payment invoices can now be activated in the localisations for the USA and Canada. This is done via the "Activate tax calculation in down payment invoices" checkbox in the document settings and in the "Deposit on order" window.
  • The new Electronic Document Service (EDS) enables the processing and communication of electronic documents and reports. This service offers a web-based dashboard for monitoring and supports various protocols such as generic, Czech EET, EU PEPPOL, Greek e-books, Italian and Hungarian e-invoicing as well as Mexican CFDI and Spanish SII.
  • In the Mexican localisation, the CFDI function has been extended to allow the import of electronic documents in XML format, including incoming invoices, incoming credit notes and down payment invoices. Additional changes affect incoming payments, electronic reports and the DIOT report. The electronic receipt function is available in the service layer and the Electronic File Manager can also be used under Linux.

From FP 2011

  • Various updates and improvements have been made to the Electronic Document Service (EDS) and Electronic Document Framework (EDF) in the Sales, Purchasing and Service area of SAP Business One. Users now have the ability to define file names and paths for output and enable or disable EDS connectors via the user interface. Customised validations in EFM for SPP files are now possible and PEPPOL data can be imported from Excel. EU sales reports and BAS reports can be generated in the Netherlands without EDS, and MYF reports can also be generated in Greece without EDS.
  • It is now also possible to update the consolidating business partner and the consolidation type at document level. This function is available for A/R invoices, A/R reserve invoices, A/R credit memos, A/R down payment invoices, deliveries, returns, A/P invoices, A/P reserve invoices, A/P credit memos, A/P down payment invoices, goods receipts and returns. The default values for the consolidating business partner and the consolidation type are taken from the business partner master data when these documents are created. Documents that are generated using tools and methods such as the document creation wizard, payment wizard, invoicing wizard and the Copy to and Copy from functions adopt the consolidating business partner and the consolidation type from the base documents, not from the business partner master data.

From FP 2102

  • In SAP Business One, improvements have been made in the areas of sales, purchasing and service. One new feature concerns the display of sales documents in the procurement wizard: If a document created by the procurement wizard for sales orders is cancelled, the items of the cancelled document can be displayed again in the wizard and reused.
  • For the German localisation, the check of the VAT identification numbers of business partners when creating documents in SAP Business One, version for SAP HANA, has been extended. The validity of the VAT numbers is now checked according to the settings on the BP tab of the General Settings window.
  • The Document Information Extraction service was also introduced. This existing SAP service automatically reads and extracts information from digital document files and scanned documents. It is now available for use with SAP Business One, version for SAP HANA, and enables customers to process documents such as invoices automatically instead of having to enter them manually. The service connects to SAP Business One via the Electronic Document Service and an API and reads incoming invoices from PDF and JPG files. The extracted information is then forwarded to SAP Business One in JSON files to create parked incoming invoices.
  • The Document Information Extraction Service is a cloud service that is operated via the SAP Cloud Platform and can be purchased separately from SAP Business One licences. Partners with access to SAP PartnerEdge can view a recording for more information on AI Business Services.

production

From FP 2008

There are two significant innovations in the production area of SAP Business One. Firstly, a function for batch deletion of BOM headers has been introduced. This makes it possible to delete several BOM data records at the same time by using the "Delete BOM header" option in the "BOM management - Selection criteria" window. Secondly, the procurement wizard for sales orders has been extended so that procurement documents can now be created directly on production orders. This function is supported by several new fields in the "Production order" window and also allows one production order to be linked to another.

project management

In the area of project management, SAP Business One offers improved interactive Gantt charts that simplify updates and project management work. Users can now make changes directly in the Gantt charts to update project details. In addition, it is possible to move time bars of sub-projects and project phases in the Gantt charts, making it easier to update project schedules for planning purposes. These Gantt charts have evolved from static overviews to dynamic tools for project planning.

financial management

The innovations in "Financial Management" are functions and improvements in the area of financial management in SAP Business One. These include five key areas:

  • Remarks in journal entriesIt is now possible to enter up to 254 characters in the "Remarks" field of journal entries and in the fields for journal entries of the various documents in SAP Business One. This enables a more detailed description and documentation of financial transactions.
  • Financial reportsImprovements have been implemented in the accessibility of accounts and business partner master data directly from the financial reports. Users can now access accounts and business partners directly from reports such as Balance Sheet, Trial Balance, Profit and Loss Account, Balance Sheet Comparison, Trial Balance Comparison, Profit and Loss Account Comparison, Balance Sheet Budget Report, Budget Report Trial Balance and Budget Report Profit and Loss Account.
  • Annual financial statements for several branchesIn all localisations of SAP Business One, profit and loss statements or balance sheets can now be created for individual branches as part of a multi-branch setup. This provides improved flexibility and control over the financial reporting of different company locations.
  • Automatic journal entries for "Making Tax Digital" (MTD) in the UKIn UK localisation, accounting vouchers are created automatically when VAT returns are successfully approved by HMRC through MTD. This represents a significant improvement in the automation of tax processes for users in the UK.
  • ANX reporting function in IndiaFrom release 10.0 patch level 02, users can use the new "GST Report - ANX" window to generate different sections such as B2C, B2B, EXP, SEZ, DE, REV, IMPS, IMPG, IMGSEZ and ECOM in one step. This function supports multiple GSTINs and allows you to select one or all GSTINs defined in the company.

From FP 2008

  • Several new functions and enhancements have been introduced in the financial management area of SAP Business One 10.0. E-books, a requirement for electronic accounting, has been developed specifically for Greece. It enables the transmission of invoicing and accounting information to the Greek AADE authorities via the myDATA platform. E-books accounting information is sent back from the authorities and integrated into SAP Business One, covering outgoing invoices and outgoing credit notes. New settings for managing e-books include voucher settings, chart of accounts and G/L account details, tax codes, withholding tax, business partner master data and vouchers. A new e-books report and e-voucher monitor are also available.
  • For the localisation for Argentina, there is a G/L account revaluation wizard that enables the revaluation of G/L accounts and provides a special revaluation account for posting the adjustment inflation amount. This wizard is also available in other localisations such as Mexico and Chile.
  • In Poland, a new form of the Standard Audit File for VAT returns (SAF-T) called JPK_V7M has been required since October 2020. Changes to the escfile.map file in Israel relate to the printing of cheques with segment accounts.
  • Manual journal entries are now accompanied by system messages, and VAT exemptions for business partners can be defined and applied in Costa Rica. New functions have been added to Intrastat, including the automatic transfer of Intrastat freight costs, the inclusion of goods receipts and deliveries from previous reporting periods and the consideration of the reference month and year for documents without a base document.
  • There are new XML format files for German and French localisation and specific adaptations for Intrastat. In Mexico, the CFDI function has been extended to import electronic receipts in XML format. Changes also affect incoming payments, electronic reports and the DIOT report. In India, queries and SSP files for the electronic settlement of goods and services tax (GST) are now included in SAP Business One, version for SAP HANA. Finally, the XML file for the domestic recapitulative statement 2065M in Hungary has been adapted to current legal changes.

From FP 2011

  • Various updates have been made in the Financial Management area of SAP Business One. It is now possible to update certain fields such as Remarks, Ref1, Ref2, Ref3 and user-defined fields in journal entries with locked posting periods. This is made possible by a new checkbox in the document settings.
  • The e-books function, which is intended for electronic invoicing in Greece, has received enhancements that include support for manual journal entries, determining the invoice type from the document numbering series and an option to add default values to empty fields in the e-books report.
  • The Nota Fiscal Eletrônica (NFe) function for Brazilian localisation has also been enhanced to report additional details for the government authority. New enhancements in the tax settings, business partner master data and item master data as well as in the document lines and most outgoing and incoming documents support this function. These include new fields and options that improve reporting and the capture of relevant information.
  • Finally, the new provision in Section 206C (1H) on withholding tax in India is now supported by SAP Business One and SAP Business One, version for SAP HANA, which is an alignment with local legal requirements.

From FP 2102

  • Several important functions have been updated and added to the Financial Management area of SAP Business One. In the US version, the 1099-NEC form for non-employee compensation has been introduced. In the Portuguese localisation, an update to the chart of accounts ensures compliance with local law no. 28/2019.
  • For Brazil, the Nota Fiscal Eletrônica (NFe) function has been enhanced to allow more detailed information to be reported to government authorities. These enhancements include new fields in various settings and windows as well as the availability of the NFe XML file version 4.0 and a new version of the DANFE, the printed version of the NFe XML version 4.0. In addition, the B1i package scenario for NFe has been updated.
  • In India, the introduction of Tax Collected at Source (TCS) in sales/purchase down payment invoices enables a cumulative calculation of the TCS amount based on payments. In addition, the "Totals and balances list", "General ledger" and "Voucher journal" reports have been expanded to include the option "Corr. for manual external reconciliation".
  • The electronic billing of goods and services tax (GST) in India has been updated from API version 1.01 to 1.03. New schemes for electronic VAT reporting are required for Russia.
  • In Mexico, changes are planned for the handling of withholding tax, including the calculation at line level and the determination for units of measure. In Italy, a modified model layout of the individual withholding tax certification (Certificazione Unica) is required, whereby amounts not subject to withholding tax and no supplier revenue amounts are distinguished and broken down on a separate reporting page.

warehouse management

The changes in SAP Business One 10.0 regarding warehouse management concern extended functions and possibilities in the management of warehouse stocks and distribution processes. It addresses flexibility and improvements in various areas such as item master data, serial number and batch management, units of measure and reporting.

  • In the item master data, it is now possible to change the unit of measurement group of an item, provided that the new group contains the conversion rules of the original group. In addition, the product description in the parts list is automatically updated when the item description is changed.
  • The management of serial numbers and batches has also been improved. It is now possible to update serial numbers and batches for A/R reserve invoices and stock transfer requests. In addition, users can display the code and the name of the target warehouse in the form settings when updating serial numbers or batches.
  • A significant enhancement also concerns the length of the group names in various windows, which can now contain up to 100 characters. The link arrows enable direct navigation from the higher-level parts list item to the item master data.
  • The unit of measure can be activated or deactivated in the settings for unit of measure groups. This affects its display in various objects and windows. Inactive units of measure are hidden in drop-down lists and selection lists, but remain visible in open documents and other selected fields. An important note is that the stock UoM or the base UoM cannot be set inactive unless the settings are changed accordingly.
  • The reporting functions have also been expanded. There is now the ability to track full receipt details from batch or serialised items through to production and customers and vice versa from production and suppliers. The new FIFO Layers by Consumption Order report helps display the quantities and values of FIFO items in each open item. In addition, the Inventory Valuation Simulation report is now available in all localisations to recalculate the inventory value through different valuation methods.

From FP 2008

  • Several functions have been enhanced in the Warehouse Management and Distribution area of SAP Business One. For inventory counting and inventory posting, the informative field "Fiscal Year End" has been added to display the year-end closing date. The Inventory Counting Transactions report now includes additional selection criteria in the Inventory Counting Transaction Parameters section. These include the fiscal year end and the ability to select custom fields from various categories such as inventory posting and inventory count. This information can also be displayed in the stock count transactions report.
  • There is an enhancement for article costs: If the checkbox "Allow stock release without article costs" is not ticked, documents can now be posted with articles whose price is rounded to zero, according to the defined decimal places for amounts.
  • An option has been added for item duplication that allows you to exclude barcodes when duplicating items by deactivating the corresponding checkbox in the general settings.
  • Finally, in addition to the article code, the article description has now also been integrated into the window for alternative articles in order to provide more comprehensive information on the alternative articles.

From FP 2011

  • There are some updated functions in the warehouse management and distribution of SAP Business One. Users now have the ability to access the "Last Prices for an Item" report from the context menu in the Item Master Data window. In addition, the "Preferred Supplier" field on the "Purchasing" tab in the "Item Master Data" window now displays the supplier's name together with its code.
  • When managing item master data, users can now change the selection in the "Purchase item" checkbox for items that are part of a BOM or act as a parent item in a production or template BOM. Similarly, they can also customise the selection in the "Sales item" checkbox for items that are components of a production or template BOM, provided the item is not part of another sales or assembly type BOM. In addition, users can now also define items of the type "Labour" or "Travel" as purchase items.

From FP2102

  • In the warehouse management and distribution of SAP Business One, there are new features relating to business partner catalogue numbers and the handling of sales reports, stock transfers and consignment in the EU.
  • For the business partner catalogue numbers, it is now possible to define a preferred catalogue number in the corresponding window either on the tab for the business partner or for the item as the default.
  • Changes are planned with regard to sales reports, stock transfers and consignment in the EU. Business partner information in warehouses will be provided to determine the consignment stock. In addition, the "EU turnover list" report will be adapted to show stock transfers that represent different scenarios between a company's country of origin and various EU member states. These adjustments are aimed at improving the overview and management of stock levels and movements within the EU.

bank processing

From FP 2011

  • There are now improved functions for bank statement processing in the bank processing area of SAP Business One. Users can now define distribution rules for bank statement lines when the posting method is "Business partner from/to bank account". These rules apply to payments that are created when the bank statement is closed. In addition, it is possible to define a reconciliation account for bank statement lines without a selected document, i.e. in the case of a payment on account. This account is then used for the corresponding payments.
  • Furthermore, customer orders and purchase orders can now be added to account statement lines. Down payment invoices or requests are created on the basis of these orders.
  • Another new feature is the ability to finalise an account statement even if the difference is not zero, and the opening balance of the current account statement can differ from the closing balance of the previous account statement.

From FP2102

  • There are important enhancements in the bank processing of SAP Business One. One such enhancement can be found in the area of the draft payment documents report. Here, normal users, provided they have the necessary authorisation, can view draft incoming or outgoing payments that have been created by other users.
  • Another significant enhancement concerns account statement processing. In this area, it is now possible to change the order currency from the local currency in the Account Statement Details window. These adjustments offer greater flexibility and improve the handling of bank transactions within the system.

Business partner

In SAP Business One 10.0, there are several new features and improvements in the management of business partners. It focuses on four main areas:

  • address formatsIt is now possible to hide empty address lines when setting up address formats. This enables a more precise display of addresses in documents and printouts.
  • Extension of the group nameIn various windows, including the "Customer Groups - Definition" and "Supplier Groups - Definition" windows, the maximum length for the "Group Name" field has been extended to up to 100 characters. This enables a more detailed naming and categorisation of business partner groups.
  • Updating the address ID in business partner master dataA new function has been introduced that makes it possible to block the updating of the "Address ID" field in the SAP Business One client. This function can be controlled via the new checkbox "Allow address ID update" in the "General settings" tab. If the checkbox is disabled, an error message will be displayed if you try to update the "Address ID" field via the DI API.
  • User-defined fields (UDFs) for business partners - addressesUser-defined fields for "Business Partner - Addresses" can now be displayed and updated in various windows, including the "Address Component" window on the "Logistics" tab of documents, in the "Address Component" window on the "Business Partner" tab of service calls and in the "Address Formats - Definition" window. These UDFs are managed via the "User-defined fields - Administration" area.

From FP 2008

  • In SAP Business One, several functions have been enhanced in the business partner area. With the commitment limit, incoming cheques that are used in outgoing payments are now treated as endorsed cheques. This provides more precise handling of cheques in payment transactions.
  • A new window has been introduced for monitoring the cheque balance, which is accessible in the general area of the business partner master data. This window makes it possible to track a business partner's cheques more precisely and thus provides an improved overview of the financial transactions with the respective partner.
  • A change has been made to the calculation of the effective price that now allows all price sources to be taken into account. This change can either be activated for all business partners via the general settings in pricing or individually for a specific business partner in their master data under the Payment terms tab. This enhancement provides greater flexibility in pricing and discounting for business partners.

From FP 2011

In the business partner management area of SAP Business One, there is a new function for German localisation that makes it possible to check the VAT identification numbers of business partners. This check is carried out by querying the Federal Central Tax Office. Users can perform this check by using the "Check VAT numbers" option in the corresponding system button.

From FP 2102

  • In SAP Business One, several important functions have been added and enhanced for the management of business partners. Firstly, it is now possible to hide inactive contact persons in the business partner master data. This is made possible by a new checkbox "Show inactive contact persons in business partner master data" on the "General settings - BP" tab.
  • Furthermore, the functionality for contact persons has been expanded by adding the new "Linked address" field. This field makes it possible to link an existing invoice, payment or delivery address of a business partner directly to a selected contact person.
  • The VAT identification number check has been extended for German users. With the new "Check VAT numbers" window, users can now check the VAT identification numbers of their business partners directly at the Federal Central Tax Office.
  • Finally, the country/region definition in SAP Business One has been updated to support the internationally recognised ISO-3166 country codes. Users can now enter two-digit (ISO alpha-2), three-digit (ISO alpha-3) and three-digit numeric ISO codes in the "Country/Region - Definition" window. In addition, the name for the "Country" field has been changed to "Country/Region" to better reflect certain regional displays. These changes are documented in SAP Note 3019691.

General topics

There are also innovations and enhancements in various cross-module areas and Functions. The main topics include:

  • Management of attachmentsIt is now possible to manage attachments in a variety of windows including stock count, production order, submission, incoming and outgoing payment, stock booking, opening stock, cheques for payment and time sheet. This facilitates document management and accessibility.
  • Reference document functionality: A reference document can now be specified for various document types such as stock documents, purchase requisitions and cheques for payment. There are also automatic reference links in certain scenarios, such as recurring postings that reference a document or stock transfers that are created from sales orders or production orders. An indicator next to the "Reference documents" button shows the number of reference documents for a document.
  • Activation of UDFs in additional objectsUser-defined fields (UDFs) can now be added to a wider range of forms and objects, including attachments - lines, items - desired suppliers, shipping types, alarm functions, customer/supplier groups, document numbering - series, manufacturer, packaging type, payment terms, items - prices, locations, countries, BP properties, item properties, shop - definition and units of measurement. This considerably expands the possibilities for data entry and customisation.
  • Personal data protection and employee master dataThe "Employee no." field is no longer displayed on the user interface. Instead, the "Sales employee code" field is used, especially in contexts such as purchase requisitions, time sheets, the personal data management wizard, employee selection lists and the standard company search.
  • Mobile appsSeveral mobile apps are available for SAP Business One 10.0 version for SAP HANA, including SAP Business One Sales, SAP Business One Service and SAP Business One itself. These apps offer enhanced mobile functionality and accessibility for users.

From FP 2008

  • Various functions have been added and improved in the area of cross-module topics in SAP Business One. The "reference document" function has been extended to a number of documents, including incoming payments, outgoing payments, inventory revaluation, inventory counting and inventory posting. This enhancement makes it possible to track the relationships of all referencing and referenced documents in the dependency plan.
  • A new option, "Show sent emails", has been introduced for sales documents, purchasing documents and documents relating to stock transfer requests. This function makes it possible to display business partners to whom a document has been sent via SAP Business One Mailer and Microsoft Outlook.
  • The new values "Open; Sent by e-mail" and "Open; Printed and sent by e-mail" have been added for the receipt status to indicate whether a receipt is open and whether it has been sent or printed and sent.
  • Attachments from basic sales, purchasing and inventory documents can now be copied to target documents. This is done either via a global setting in the document settings or individually for each document via the "Copy to target document" checkbox on the "Attachments" tab.
  • In addition, the new "Active" checkbox has been introduced in the window for defining dispatch types, which can be used to show or hide dispatch types.
  • In the SAP Business One Sales mobile apps for iOS and Android, the functions for displaying prices, price lists and special prices have been restricted. Only authorised users can now view this information. In addition, unit prices are no longer displayed in the item list.

From FP 2011

  • There are two important functions in the cross-module area of SAP Business One. Firstly, when you duplicate a document, the system displays a message in which you can decide whether a reference should be displayed between the original document and the duplicated document. You also have the option to set the application to remember your response and not display the message again.
  • Secondly, the rule for the "Search next" function in the form settings has been changed. Previously, the search was based on the "Start with" rule, which meant that only rows that matched the initial words entered were found. With the update to SAP Business One 10.0 FP 2011, the "Contains" rule is implemented, which makes it possible to find the first line that contains the entered search term (word, letter, sentence) and to jump to the next matching line with "Find next".

From FP 2021

The range of Crystal Reports layouts (CR layouts) for Swiss localisation has been expanded in SAP Business One. In addition to the existing Print Layout Designer (PLD) layouts, additional CR layouts are now available for selection. These new layout options complement the existing range and offer an extended range of design options for reports and documents. Details on the new CR layouts and a comprehensive list can be found in SAP Note 3014707, which has been published on the SAP website.

Platform and Extensibility

In terms of the platform, there are a number of innovations and enhancements that affect the platform and its expandability. The highlighted changes include

  • The SAP Business One service layer now supports Microsoft SQL Server databases. Previously, this support was limited to SAP Business One version for SAP HANA. As of release 10.0 patch level 01, users can also access Microsoft SQL Server databases from the service layer.
  • Introduction of a configuration controller for the service layer in SAP Business One 10.0 version for SAP HANA. This controller provides a user-friendly interface for updating and activating configuration parameters without having to directly modify the configuration text files and manually restart the service layer. The controller also enables other functions such as forcing a restart of the service layer, downloading logs and dynamically adding or removing service layer nodes.
  • Information about the support expiry date is now available directly from SAP and is transparent for customers. This information can be found in the "Support expiry date" field in the "About SAP Business One" window under the "Help" menu.
  • Release 10.0 patch level 02 provides the API gateway, which offers a standardised service endpoint for accessing business data. It enables one-time authentication for access to Crystal Reports and connects the data to the SAP Business One database for use on other user interfaces.
  • Custom values can now be updated by making changes to multiple fields that have been defined. This is an enhancement over the previous limitation where a custom value could only be updated by a change in one field. Up to five fields can be selected under the "Auto-update on field change" checkbox.
  • The maximum field length for "FormID" in the "CSHS" database table and the "Code" field in the "OUDO" database table has been extended from 20 to 100 characters.
  • The maximum number of user-defined menu entries has been increased from 1,000 to 2,000.
  • The objects "RecurringPostingsService" and "PostingTemplatesService" are exposed in the DI API and in the service layer as of release 10.0 patch level 01.
  • SAP Crystal Reports 2016 SP7 version for the SAP Business One application is available from release 10.0 patch level 02.

From FP 2008

  • Several new functions and enhancements have been introduced in the Platform and Extensibility area of SAP Business One. One important change is the ability to link user-defined fields (UDFs) in user-defined tables (UDTs) to system forms or user-defined objects (UDOs), which was previously not possible. SAP Business One Studio Suite now supports Microsoft Visual Studio 2017 and 2019, allowing users to utilise the latest integrated development environment (IDE) with the SAP Business One SDK.
  • For UI API error handling, users can now use the system environment variable ENABLE_UIAPI_LOGDUMP to enable logs and backups for the UI API server. The field lengths for item description, ref. 3 and industry name and description have been extended to allow more flexibility in data entry. When creating service calls with the DI-API, the delivery and billing addresses are now automatically copied from the business partner.
  • PEPPOL-relevant fields are now available in the DI API and the service layer, including PEPPOL BIS code lists and relevant fields in document tables. In addition, new properties are provided for the BusinessPartners object as well as for SalesPersons and Documents, including phone numbers, email addresses, fax numbers and the BaseType and BaseEntry properties. The new DocumentRemarksInclude property in the ExtendedAdminInfo object replaces the existing BaseField property in the AdminInfo object. Finally, the RemoveUserAndLicense method has been added to the Users object, although this can only be used in the on-premise landscape.

AB FP 2011

  • Various updates and improvements have been implemented in the platform and extensibility area of SAP Business One. New features include the availability of SAP Crystal Reports 2016 SP8, while MapInfo MapX 3.5 has been removed. The service layer now supports a flexible SQL query to extend query capabilities and reduce manual effort. Custom tables can now be imported from Excel, simplifying manual addition. Furthermore, queries can be added to the main menu of SAP Business One, but are only available in display mode.
  • In the add-on security section, a new tab for security settings has been added in the Extension Manager, which enables the verification of add-ons with security certificates. The DI-API now offers a licence check function to check the licence status of a user. The Metadata2JavaScript tool is now also available in the Microsoft Windows environment, making it easier to convert SAP Business One metadata to JavaScript. Dump files can be created automatically for the service layer in the event of crashes. JavaScript extensions are now compatible with oData version 4.0 in the service layer. In addition, the HolidayDates and AddressService objects have been made available in the DI API and in the service layer. Finally, the DI API now allows rows to be inserted anywhere in the production order grid.

From FP 2102