outgoing payment (SAP Business One)

E-invoicing in Germany: How to implement the obligation with SAP Business One

The amount of money or its equivalent to be paid by the buyer for Goods or services is issued.
Outgoing payments in SAP Business One enable the processing of payment obligations to suppliers, Business partners and other recipients. With a wide range of functions and options, the system ensures smooth and flexible payment processing.

Payment Methods

SAP Business One supports various payment types to cover the individual requirements of companies:

CashDirect cash payments via the cash desk.
ChequesIssue of cheques via the house bank account.
Credit cardsProcessing of payments via credit card providers.
Bank transfersDirect transfers from the house bank account to the recipient account.
Change: Supported in certain localisations.

Means of payment

Specific accounts can be stored for each payment type, for example:

house bank accounts
Clearing accounts
Petty cash
Automated payment processing

Payment assistant:

Enables batch processing of payments for cheques and bank transfers.
Payments are created on the basis of defined selection criteria and payment methods.
Payment runs:

New payment runs can be started or existing runs can be edited.
Once the wizard has been completed, the payments are posted automatically.
Electronic payment transactions:

With the payment add-on, bank files in formats such as EDIFACT or SEPA generated.

Payment orders:

Creation of payment orders to request payments to the bank.
The amount of a payment order corresponds to the sum of the vouchers it contains.
Additional payment options

Manual payments: In addition to automated processes, payments can also be recorded manually.
Cheque printing: Cheques can be printed directly in SAP Business One.
This requires the configuration of print layouts and the use of special cheque forms.
Further functions and notes

Account determination:

Automatic allocation of relevant G/L accounts for payments.

Exchange rate differences:

SAP Business One recognises and posts Exchange rate differences automatically for foreign currency payments.
Payment-relevant business partner data:

Important information such as payment terms, payment methods, bank details or payment blocks can be stored in the business partner master data.

Reports:

Payment journal: Overview of all payments.
Due date report: Monitoring of pending payments.
Cheque register: Management of cheques issued.
Payment orders: Overview of planned payments.

Additional functions

Payments on account: Processing of instalment payments to suppliers.
Cash discount deduction: Automatic deduction of cash discount for early payment.
Pre-recorded payments: Option to enter payments in advance and post them later.

SAP B1 blog