A request or instruction to Purchasing to procure a specific quantity of a material or service so that it is available at a specific time.
the order request is therefore an internal SAP Business One document for initiating the procurement process, in which employees report their material requirements before the actual purchasing process is carried out by the purchasing department.
In other words, a purchase requisition is an employee's formal wish list for the purchasing department. Before something is ordered, it is recorded here what is needed - but without a specific supplier.
Relevant context and area of application:
The purchase requisition is the first step in the purchasing document chain in SAP Business One. It structures and centralises the procurement process by serving as the basis for supplier enquiries or direct orders. It is particularly useful in companies that want to record and manage their material requirements across departments.
Differences to related terms:
In contrast to the supplier request or an order the purchase requisition is not an external document. No supplier is contacted and no stock or accounting movement is triggered. It remains purely internal and serves as preparation.
Example / illustrative comparison:
You can imagine the order request as a "shopping basket" in the online shop, which is first checked by the purchasing department before someone actually clicks on "Order".
Typical contents and fields:
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RequestorEmployee who reports the requirement
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Branch/departmentAutomatic based on the requester
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Required date and quantityWhen and how much is needed
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Preferred supplier: Suggested from the article master data
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Info price: Not binding, for guidance only
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AttachmentsSupporting documents such as sketches or specifications
Process integration and further processing:
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Can be used to create multiple supplier enquiries or an order
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Usually remains in "open" status even after further processing
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Can be used through the Material Requirements Planning (MRP) are generated automatically
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Has no direct impact on warehouse or accounting
Standardised structure & navigation:
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Only the tab Attachments is active
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Management via purchasing reports: Open documents → Purchase requisitions
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Part of the document chain: Purchase requisition → Supplier enquiry → an order
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