Parked Payment Receipt (SAP Business One)

E-invoicing in Germany: How to implement the obligation with SAP Business One

A parked payment draft (in English: Payment Draft) in SAP Business One is a prepared draft of a payment that has not yet been posted. It captures all payment details without triggering a financial transaction.

Context

Parked payment documents are typically created as part of approval processes or for the preparation of subsequent payment runs. The crucial point: a parked document does not generate a journal entry in the general ledger (G/L). Therefore, it affects neither the balance sheet nor the Profit and Loss Account. Open items from business partners also remain unchanged.

The actual booking only takes place when the draft is converted into a final payment document via the "Add & Display" function – either as an outgoing payment (OVPM) or an incoming payment (ORCT). Only this final document generates the corresponding accounting entries. For an outgoing payment, the typical accounting entry is: Debit liabilities (Trade Payables Control Account), Bank/Cash Account Credit.

Parked receipts do not appear in standard financial reports. However, they can be specifically accessed under: **Modules > Cash Management > Bank Reports > Report: Parked Payment Receipts**. In controlling, they have no impact on profit centres or cost centres – these assignments are only made upon final posting.

Demarcation

A parked payment receipt is not an open item in terms of financial accounting. It must not be considered with a Payment be confused with payment on account. A payment on account has already been posted but not yet assigned to a specific invoice. A parked document, on the other hand, has not yet been posted at all. Companies should regularly monitor parked documents to identify incomplete payment transactions early on.