Open balance

The amount in a voucher that has not yet been matched with another voucher.

E-invoicing in Germany: How to implement the obligation with SAP Business One

In SAP Business One the open balance serves as Indicator for monitoring the payment status of Customers, suppliers, accounts and projects. It supports the Liquidity planning, Account reconciliation and the Dunning.

1. definition

Of the Open balance is the Remaining amount an invoice, order, payment or other business transaction that has not yet been fully settled.

2. utilisation of the open balance

Debtors (customers): Indicates the amount that the customer still owes the company.
Creditors (suppliers): Indicates the amount that the company still has to pay to the supplier.
G/L accounts: Represents the current account balance that has not yet been balanced by an offsetting entry.
Projects: Shows the revenue not yet realised from open customer orders that are assigned to a project.

3. calculation

The outstanding balance is determined by deducting a original amount (e.g. invoice amount) all payments made, credit notes or others Equalisers be deducted.

4. display in SAP Business One

The open balance is recognised in various Reports and overviews displayed:

Open item list: Shows all open invoices and credit notes from customers and suppliers.
Maturity reports: Sort open balances by due date to monitor overdue items.
Business partner master data: Shows the open balance directly in the master record of a customer or supplier.
Payment assistant: Lists open balances and supports the creation of payment proposals.
Bank statements: Show the open balances of bank accounts.

5. significance of the open balance

The open balance is of central importance for the Financial management of a company:

Liquidity planning: Helps to assess the financial situation and solvency.
Dunning system: Identifies and tracks overdue payments.
Account reconciliation: Ensures that all transactions are correctly booked and balanced.
Credit limit monitoring: Used to calculate the utilisation of the credit limit.
Project evaluation: Shows the current status of a project's receivables.

6. further details

Incoming invoice: The field "Balance due" shows the outstanding amount that the company owes the supplier.
Outgoing invoice: The field "Balance due" shows the outstanding amount owed by the customer.
Delay in days:
- On Red value indicates that the invoice is due.
- On negative value means that the invoice is not yet due.
consolidation: Open balances from sales documents can be settled by an outgoing invoice or payment for a sales document. other business partners be taken over.

Versino Financial Suite

the Versino Financial Suite makes open balances in SAP Business One a centrally managed and controllable element of financial accounting. It ensures maximum transparency, fast and secure reconciliation, audit-proof documentation and convenient evaluation - and thus helps to recognise risks at an early stage, manage liquidity better and accelerate closing processes.