The deposit is a part of the total price that is due at the time of the purchase or the delivery is paid. This amount is deducted from the total amount of the document in SAP Business One, usually from a sales or purchase invoice.
Effects on inventory quantities and general ledger
Posting in accounting:
A down payment invoice creates a posting, but does not affect the inventory values or the current inventory management.
Down payment clearing account:
A specific clearing account is used when a payment is received from an advance payment request. This account can be customised in the business partner master data under "Payment system".
Document types in SAP Business One
Sales down payment request:
Serves as a reminder and prompts the customer to pay.
No journal entry is made during creation; the entry is only made when the payment is received.
Sales down payment invoice:
When the invoice is created, the VAT and the net down payment amount are posted to a down payment clearing account.
Important settings and fields
Voucher settings for outgoing payments:
Allows you to specify whether cash discount postings are capitalised in connection with an asset.
Total down payment" field: Shows the assigned down payment amount in incoming invoices.
Finance in SAP Business One