the preparatory accounting prepares the accounting for the annual financial statements so that the tax advisor can process them directly. This includes summary and balance sheet lists, the reconciliation of the balance sheet and GuV accounts, as well as the DATEV export and import functions.
Components
The balance sheet and statement of accounts is a list of all the balances for accounts receivable and business partners. Important accounts in the main ledger must be reconciled: tax accounts, accrual accounts, cash and bank accounts, as well as customers and suppliers. Reconciliation means that related entries such as invoices and credit notes or payments and credit notes are reconciled with each other.
The prerequisite for the annual financial statements is the inventory, which is the physical inventory of assets. The entire accounting consists of opening entries, ongoing entries during the business year, and closing entries at the end of the business year.
Implementation in SAP Business One
SAP Business One calculates the balance sheet and GuV in real time. In a journal entry, the „Balance adjustment (Period 13)“ checkbox marks the entry as a closing entry. Such entries can be extracted from the financial statements. The „Cancellation“ checkbox generates a reverse-type adjustment on a specific date. This is useful, for example, for assignment entries or for the formation and liquidation of provisions between the old and new fiscal years.
For the transfer to the tax advisor, the German localization offers the field „DATEV account“. The export uses this field instead of the account number from SAP Business One. At least in the first year with SAP Business One, the annual financial statements should be prepared with a consultant and in consultation with the tax advisor.
Reference to the Versino accounting service
The Versino accounting service provides preliminary accounting for the annual financial statements directly in the customer’s SAP Business One system. The DATEV export and import functions are handled via the Versino Financial Suite. Versino provides a DATEV-compliant accounting system. The tax office takes over this function and assesses it for tax purposes.
Demarcation
Pre-closing accounting is not the annual financial statements themselves. It provides the adjusted figures for the annual financial statements. The tax assessment remains with the tax office. The annual financial statements, the summary and balance sheets, the DATEV export and external accounting services have their own entries in the glossary.
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