Purchase requisition (SAP Business One)

A request or instruction to Purchasing to procure a specific quantity of a material or service so that it is available at a specific time.

the order request is therefore an internal SAP Business One document for initiating the procurement process, in which employees report their material requirements before the actual purchasing process is carried out by the purchasing department.

In other words, a purchase requisition is an employee's formal wish list for the purchasing department. Before something is ordered, it is recorded here what is needed - but without a specific supplier.

Relevant context and area of application:
The purchase requisition is the first step in the purchasing document chain in SAP Business One. It structures and centralises the procurement process by serving as the basis for supplier enquiries or direct orders. It is particularly useful in companies that want to record and manage their material requirements across departments.

Differences to related terms:
In contrast to the supplier request or an order the purchase requisition is not an external document. No supplier is contacted and no stock or accounting movement is triggered. It remains purely internal and serves as preparation.

Example / illustrative comparison:
You can imagine the order request as a "shopping basket" in the online shop, which is first checked by the purchasing department before someone actually clicks on "Order".

Typical contents and fields:

RequestorEmployee who reports the requirement
Branch/departmentAutomatic based on the requester
Required date and quantityWhen and how much is needed
Preferred supplier: Suggested from the article master data
Info price: Not binding, for guidance only
AttachmentsSupporting documents such as sketches or specifications

Process integration and further processing:

Can be used to create multiple supplier enquiries or an order
Usually remains in "open" status even after further processing
Can be used through the Material Requirements Planning (MRP) are generated automatically
Has no direct impact on warehouse or accounting

Standardised structure & navigation: