A mobile warehouse essentially means being able to digitally process all warehouse movements directly on site. Sounds obvious, but in many medium-sized companies it is more of a pious wish than actual practice. Between SAP Business One and the warehouse, there is often still a digital gap that cannot be closed with paper or persuasion. Warehouse Pro brings together what has long belonged together: mobile devices, scanners and the SAP software.accounting. The result is a mobile warehouse that does not reinvent processes, but finally makes them available where they are needed - in day-to-day operations, not just after the after-work Excel export.
Basic principle and technological basis
Versino Warehouse Pro is not another add-on for a mobile warehouse, which is just another interface for SAP B1. It is a completely web-based application that interacts with SAP Business One as an independent layer. This means that all stock movements are synchronised with the ERP in real time - no double bookings, no lost paperwork. The application works platform-independently on any end device with an up-to-date browser - be it a classic MDE, a barcode scanner with display or simply a smartphone. The only requirement is a connection to the SAP Business One service layer, whether on-premise or in the cloud. Both are supported HANA as well as MSSQL databases.
Functional overview of the solution for the mobile warehouse
With Warehouse Pro for SAP Business One, all common warehouse processes can be mapped without the need for a SAP Basis seminar in advance. The standard modules include
- Goods receipt (with and without order)
- Input from production
- Goods issue
- Stock transfer (individual and bulk)
- Order picking for dispatch, stock transfer and production
- Returns processing for purchasing and sales (with and without base document)
- Stock and inventory (incl. mobile counting lists)
- Storage location information and stock enquiries
- Barcode test function, because not every code always delivers what it promises
Warehouse Pro scores highly thanks to its ability to work directly with Batches- and serial numbers and that even in the standard version. The process logic remains traceable and SAP-compliant at all times. Picking lists, Units of measure and barcode formats? Everything can be flexibly parameterised, as befits a modern solution.
Procedure & operation
After the (security-checked) login, the warehouse employee lands on a tidy dashboard in SAP Fiori design, which controls the mobile warehouse. The individual modules only appear if they have been activated for the respective user - individual process rights can also be customised during this process. Operation is deliberately optimised for touch and fast scanning, so that even the largest pick list does not become a chore. Whether goods receipt, picking or stock transfer: every process step is digitally monitored, documented and synchronised with SAP Business One in real time.
The mobile view remains clear, even if the user switches between different storage locations, Batches or units of measure. Automated notifications (e.g. for standard storage locations or delivery stops) also reduce sources of error - without bombarding the user with pop-ups. The company uses role concepts and fine-tuned authorisations to control who can see and do what.
The most important functions at a glance
1. goods receipt
General goods receipt
Recording and posting of goods that enter the warehouse without prior ordering.
Goods receipt from purchase order
Direct processing and transfer of orders from the purchasing department. Allocation of delivered goods to order, batch and storage location.
2. production and manufacturing
Input from production
Posting of manufactured products from production orders to the warehouse. Support for assigning serial or batch numbers and storage bins.
Order picking production
Provision and removal of materials for production orders, including recording the quantities removed.
3. outgoing goods and dispatch
General outgoing goods
Withdrawal and write-off of goods from the warehouse, for example for dispatch or internal consumption.
Picking dispatch
Selection and compilation of goods for despatch on the basis of customer orders or delivery documents.
4. returns management
Shopping returns
Return of goods to suppliers, with and without reference to an original goods receipt document.
Sales returns
Return of goods from customers, with and without reference to previous outgoing documents.
Returns from delivery or enquiry
Processing of returns on the basis of deliveries or special return enquiries.
5. stock transfers
Individual relocation
Transfer of items between different storage bins or locations within a warehouse.
Mass rearrangement
Parallel processing and posting of larger quantities or several items across different storage locations.
6. order picking
Shipping
Selection, removal and posting of goods on the basis of picking lists, for example for dispatch to customers.
Relocation
Support for stock transfers using picking lists, including automatic generation of stock transfer documents.
production
Removal of materials according to production lists, including stock and quantity control.
7. inventory and inventory management
Stocktaking and inventory
Execution and booking of inventory processes directly on the mobile device.
MDE count lists
Use of mobile counting lists for fast and error-free stocktaking.
Stock information
Query and display of current stock levels per item, batch or serial number.
Storage location information
Overview of which items are stored in which storage bin and vice versa.
8. barcode management
Barcode scan
Support of all common barcode types, including GS1 standard.
Barcode test function
Possibility to test and analyse barcodes in order to detect sources of error at an early stage.
Processing of different units of measure
Allocation and automatic quantity conversion for scanned barcodes for cartons, pallets, etc.
9. authorisations and individualisation
Module and user control
Assignment of modules and functions depending on the user or role.
Customised adaptations
Extension and customisation of the interface using your own CSS rules.
Client and branch-capable control
Consideration of multiple branches and specific access rights in the system.
10. special technical features
Browser-based application
Use on any mobile device with an up-to-date web browser.
Real-time synchronisation
Direct posting and synchronisation of all bookings with SAP Business One.
Support for HANA and MSSQL
Compatibility with common SAP Business One databases.
Parameterisation & individualisation
SAP Business One already provides a wide range of configuration options for medium-sized companies. Many processes can be customised directly in the system to meet operational requirements - so there is rarely just one standard configuration. Warehouse Pro builds on this flexibility and adds specific options for mobile warehouse management to SAP Business One.
the Configuration in Warehouse Pro is mainly carried out via central parameters and user fields. For example, it is possible to control which modules are available to individual users, how barcodes are processed and the order in which picking lists are displayed. It is also possible to manage units of measure or define special filters directly in the system without the need for in-depth customisation or external development work.
For companies that need to map special processes in the warehouse, Warehouse Pro offers additional control options, for example for handling GS1 barcodes or managing excess quantities during picking. The settings are usually made directly via the SAP Business One user interface or within the Warehouse Pro configuration so that adjustments can be implemented quickly in day-to-day business.
If it is also necessary to make visual adjustments to the interface, custom CSS rules can be integrated. This makes it easier, for example, to make additional fields visible or to adapt the appearance to company-specific requirements.
All in all, it can be said that Warehouse Pro, in conjunction with SAP Business One, enables companies to manage even complex warehouse management requirements in a structured and comprehensible manner without getting lost in a jungle of individual developments.
Technical implementation and integration
Warehouse Pro is based on modern web technology, SAP UI5 Framework and the Service Layer. The application typically runs on an IIS web server and communicates with SAP Business One via a service layer - without classic fat clients or hardware dependency. The connection to MDEs or scanners for a mobile warehouse is a matter of course as long as the end device has a browser and an internet connection. Support for HANA and MSSQL as the database basis ensures future-proofing.
Updates? Here too, Warehouse Pro follows the SAP Business One principle: regular ReleasesThe system is also characterised by a high level of security, clearly documented change logs and the ability to import new features without production downtime. Add-ons such as the inventory functionality are optional - so the lean core remains intact even as requirements grow. For companies that like to maintain their own IT specialities, the system offers open interfaces and options for individual expansion.
Practical examples and added value
In medium-sized businesses, no two warehouses are the same - and yet the problems are repetitive: Stock shortages, dubious batches or manual corrections that are only recognised at the warehouse. annual accounts stand out. Warehouse Pro addresses these challenges with pragmatic solutions. A typical scenario: In the Goods Receipt the employee scans the items, checks the batch and storage location and transfers everything directly to SAP - error-prone paper lists or double entries are a thing of the past with the mobile warehouse. During picking, the system can even allow excess quantities if required - including SAP-compliant tracking.
The decisive difference to classic warehouse solutions? Warehouse Pro delivers up-to-date data directly into the ERP, without media discontinuity or synchronisation problems. The user interface remains intuitive and flexible, so that even new employees can quickly become productive. And because SAP Business One rarely runs "out of the box" in SMEs, Warehouse Pro offers enough customisation options to map even the last special processes in the warehouse cleanly.
Mobile warehouse 2025 with Versino Warehouse Pro
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