SAP Business One creates many journal entries automatically as part of the financial accounting integration during document entry. This can be illustrated using the example of an incoming invoice, where the "Origin" field refers to the document-related origin of the posting. The associated document, such as an invoice for a vehicle inspection, can be opened directly via a link arrow. In certain cases, this system document can also contain the original document as a file attachment.

Manual journal entries examples

Despite the automated posting processes, it is still necessary to make manual journal entries in certain situations. Typical examples of this are correction entries, annual accounts- or adjusting entries that become necessary as part of company audits, for example. Regular accounting transactions such as salary postings or cash movements are also often recorded manually.

Recording in SAP Business One

A manual journal entry is entered via the Financial Accounting module. The fields in the header area of the journal entry window apply to the entire entry and certain contents from this area, such as the entry text or the reference fields, are transferred to the entry lines as default values. The fields in the table area apply to the individual posting line. They can be customised individually.

Manual journal entry process

Manual journal entry SAP business One

Manual journal entries may be necessary for many different reasons.
Let's assume you have accidentally posted an incoming invoice to the wrong expense account and need to correct it. As the posting period is already closed, it is not possible to re-enter the invoice. Instead, you create a manual posting to transfer the amount to the correct expense account.

The posting date and due date are defined when the posting is entered and the posting text is added. The "Adjustment posting period 13" option is used to separate the posting from the operational business transactions of the financial year and enables separate reporting in financial reports. The "Automatic VAT" function is activated by default, but must be deactivated for transfers to tax accounts.

After entering the posting lines, selecting the correct expense account and defining the correction amount, the posting can be added. It is important to note the definitive number of the journal entry and the abbreviation "JE" in the "Origin" field, which indicates a manual journal entry.

This approach illustrates how SAP Business One offers the flexibility to handle both automated and manual posting processes efficiently, enabling comprehensive financial management.

Versino Financial Suite for SAP Business One Finance
Financial Cockpit

The cockpit of the Versino Financial Suite

The Financial Cockpit extends the financial management of SAP Business One. It has been specially developed to facilitate the management and analysis of ...
annual accounts

Financial statements - always difficult?

Financial closing is often a nightmare for SMEs: error-prone processes, time pressure and inaccurate data. But why is this the case? ...
VFS DATEV FUNCTIONS

DATEV functions of the Versino Financial Suite

What is the difference between the SAP DATEV interface and the DATEV functions of the Versino Financial Suite? Companies that use SAP Business One ...
SAP B1 Elster 2025

Elster 2025 for SAP Business One

Companies must update the ELSTER add-on for SAP Business One at the start of the 2025 tax year. This measure ensures the legally compliant transmission ...
Vorteile-E-Rechnung-2025

The advantages of the e-bill 2025

E-invoicing in Germany: Why SMEs should act now The introduction of e-invoicing in Germany in 2025 is often seen as an annoying ...
Financial accounting 2025

Financial accounting 2025 - information & changes

Stay informed! Numerous changes affecting financial accounting will come into force at the turn of the year 2024/2025. We give you a ...
Wird geladen ?