A special feature in SAP Business One are the alarm functions. Selected users are informed or "alerted" when certain data is entered or documents are created in the system. While the user normally enters data in SAP Business One or proactively queries data. Basically, these can be any type of event that is triggered in conjunction with SAP B1if can also take place outside of SAP Business One.
Standardizes alerts in SAP Business One
Standardised, predefined rules can be used to trigger this alarm. These can be deviations from budgets, credit limits, minimum stock levels, commitment limits, gross profit, discounts or due disposition recommendations. Most of the prepared alarm functions aim to draw attention to deviations from commercial criteria or standards that have been defined in the company.
Custom alarms in SAP B1
Alternatively, alarms can be created based on queries. The alarms are triggered when queries are executed. The queries can be started in a planned manner with regard to the time or interval of execution. The queries can be started using the SAP Business One tools, the query wizard and the query generator, create and save.
Forward alarms outside of SAP Business One
Alarms can be sent internally to a user within SAP Business One. However, alarms can also be forwarded by e-mail, SMS and/or fax. By using the possibilities of the tools for integrating SAP Business One, completely different scenarios such as MS TEAMS or Slack connection can also be realised.
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