Clearing transaction (also: clearing entry or Journal entry) is a posting in SAP Business One that reconciles a difference between internal house bank account transactions and an external bank statement to zero. The reconciliation process is therefore a prerequisite for the successful completion of the bank reconciliation process.
Context
In the context of bank reconciliation, SAP Business One matches the transactions recorded in the system for a house bank account with the lines on an imported or manually entered bank statement. If the totals do not match – for example, because bank charges or interest income have not yet been posted in the system – SAP Business One blocks the completion of the reconciliation. The reconciliation process resolves this difference through a journal entry to the relevant expense or revenue account. SAP Business One automatically opens the journal entry window as soon as the user confirms a difference.
The reconciliation process is used in two settlement modes:
- Manual tuning The user captures missing transactions directly from the reconciliation window using the "Adjustment" button.
- Two-sided matching: The system recognises the difference between SAP general ledger lines (left) and bank statement lines (right) and prompts the user to create an offsetting entry.
Procedure
- Click the "Adjustment" button in the voting window (manual tuning) or confirm the automatic prompt (two-sided adjustment).
- Select document type "Journal entry".
- The appropriate Effort- or select the income/expense account (e.g. bank charges).
- Enter the difference amount and add the journal entry.
- Assign a voting number before closing the vote — the date of the bank statement is recommended.
Demarcation
The reconciliation process is not a regular incoming or outgoing payment, but exclusively a correction element within the reconciliation process. It does not serve to cancel transactions already booked in the system, but rather supplements missing items that only appear on the external statement.
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