Clearing documents are used in various scenarios, including
- Incoming payment from a customer:
A payment received is offset against one or more of the customer's outstanding outgoing invoices. - Payment to a supplier:
A payment made is offset against one or more of the supplier's outstanding incoming invoices. - Credit note from a customer:
A credit note is used to offset it against the customer's outstanding outgoing invoices. - Credit note to a supplier:
A credit note is offset against outstanding incoming invoices from the supplier. - Internal billing:
Receivables and liabilities between different business partners are offset against each other.
Creation of clearing documents
Clearing documents in SAP Business One can be either manually or automatically be created:
- Manual creation:
Users create clearing documents manually in the module "bank processing" or "Finance". - Automatic creation:
The system automatically creates clearing documents using the Payment wizards.
Effects of a clearing document
The creation of a clearing document has several systematic effects:
- Reduction of the outstanding balance:
The open balance of the business partner is reduced by the amount of the settlement voucher. - Updating the due date:
The due date of the open items is updated to the date of the clearing document. - Generation of bookings:
SAP Business One automatically creates postings in the general ledger in order to requirements and liabilities are recognised correctly.
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