Booking data entry (SAP Business One)

This feature allows users to create journal transactions and save them as drafts so that these postings do not affect Balance sheets and reports. The accounting department can check these transactions and thus verify that the bookings are up-to-date and correct before they are transferred to the data.

Purpose and benefits:

Controlled verification of bookings before final posting.
Reduces the risk of incorrect bookings and costly cancellations.
Helpful for training new employees.
Allows you to collect, edit or delete transactions before posting.

Access and operation:

Menu path: Finances → Accounting entries or Finance → Parked receipts.
Display in two areas: Journal document folders at the top, the respective entries at the bottom.
Entry screen corresponds to the regular posting screen for G/L accounts.
New folders can be created via "Add journal entry folder".

Status and processing:

Documents with status "Open" can be edited, changed or deleted.
Documents with status "Closed" are already booked.
Option "Only open" enables filtered display of unposted vouchers.
Individual bookings in a folder can be removed via the context menu.

Simulation in reports:

Pre-entered receipts can be simulated in reports.
For this purpose, the option "Include parked documents" to activate.
Standard reports (balance sheet, profit and loss account) only take into account prior entries if the corresponding option is available.

Extended use:

Can also be used in the area of cost accounting adjustments.
Separate window available for pre-entered entries for cost accounting adjustments.

Summary:

Booking pre-entries in SAP Business One are a practical tool for ensuring the quality of accounting. They enable the structured preparation of postings without direct impact on the general ledger - ideal for checking, training and secure processing of financial transactions.

Versino Financial Suite

the Versino Financial Suite makes pre-booking in SAP Business One even more secure, convenient and transparent. It automates checks, improves the overview, supports workflows and facilitates simulation.

More about PARKED DOCUMENTS IN SAP BUSINESS ONE