pro rata temporis (SAP Business One)

Pro Rata refers to the proportional distribution of costs or revenues according to a specific key - for example, based on time or quantity. In SAP Business One, this distribution takes place via distribution rules and account assignment patterns, even if the term pro rata is not explicitly used by the system.

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The functionality makes it possible to split income or expenses across several accounts or cost centres - for example, if an amount affects several periods, departments or projects.

Field of application:
SAP Business One supports pro rata postings in several areas:

Distribution rules: This allows amounts to be automatically distributed to several cost centres or profit centres according to defined percentages.
Account assignment model: These enable the percentage allocation of posting records to different accounts.
Automatic accruals and deferrals: the Versino Financial Suite supplements SAP Business One with a function for the automatic pro rata temporis accrual of invoice amounts (pro rata temporis). Accrual postings are created automatically as soon as incoming or sales invoices are added.

Versino Financial Suite

the Versino Financial Suite fully automates the pro rata temporis accrual in SAP Business One: Pro rata temporis postings are created directly when invoices are entered, eliminating manual rework and errors. Compliance with GoBD/DATEV requirements is ensured, everything remains traceable at all times and the solution is seamlessly integrated into SAP - for greater efficiency and security compared to the SAP standard.

Differentiation from similar terms:
In contrast to the classic posting to an individual account allows the pro rata-distribution enables a differentiated mapping of business transactions - without manual split postings. It also differs from Distribution postingswhich take place retrospectively, while pro rata-postings can be made directly when the invoice is entered.

Example or illustrative comparison:
A company receives a service invoice for €12,000 that relates to one year. With the help of automatic invoice accrual, a pro rata posting is automatically created for twelve months when the incoming invoice is added - €1,000 per month, clearly accrued.

Additional notes on system logic:

Automatic pro rata posting requires that the billing period is stored when the invoice is entered.
The accrual postings are generated by the system without any further manual effort in financial accounting.
Error-prone Excel lists and subsequent postings are no longer necessary.

Related terms in the SAP context: