The term Main accounts is not explicitly used in SAP Business One, but describes the top levels of a hierarchical structure. Chart of accounts. These main categories form the basis of the accounting structure and are used for systematic subdivision into balance sheet and income statement items. Income statement accounts.
Structure in the SAP chart of accounts:
- The chart of accounts in SAP Business One is ten-level hierarchical constructed.
- the Levels 1-3 contain titles and categories - they are regarded as superordinate structuring elements.
- Level 1 contains Eight main categories defined by the system:
- Assets
- liabilities
- Equity
- Proceeds
- Effort
- Financial result
- Income statement note 1
- Income statement note 2
- These Level 1 title appear in the chart of accounts dialogue window as "drawers" and cannot be changed.
Function of the main account structure:
-
- Divides the general ledger into Balance sheet elements and Success categories.
- Enables the Logical separation of assets, liabilities and profit and loss accounts.
- Basis for automatic analyses such as Balance sheet, income statement, cash flow and Change in equity.
Recommendation in SAP Business One:
- Of the Standard chart of accounts from SAP is delivered with predefined main categories.
- Levels 4-10 contain Active accountswhich are arranged below the main account structure.
- Sub-accounts and posting accounts are logically assigned based on this structure.
Visualisation and navigation:
- Blue lettering: Main categories (title level 1-3)
- Black/green lettering: Active accounts (level 4-10)
- Green: Accounts that are used in G/L account determination
Example: Under the main account "Proceeds" (level 1) contains the structure:
- Revenue accounts (e.g. 8000 Domestic sales revenue)
- Further breakdowns by product group or region via sub-accounts
Two free webinars in July: Experience the Versino Financial Suite live
In 90-minute sessions, we will show you in a practical way how to automate your accounting in SAP Business One – on the 23rd...
E-Invoicing 2026: What is changing now for SMEs and SAP B1 users
The e-invoice has moved beyond the theoretical IT project phase. Since January 2025, the obligation to receive e-invoices applies to all domestic companies — ...
Netting in SAP Business One: What makes the Versino Financial Suite different
When a business partner is both a customer and a supplier, that sounds like a comfortable situation. You know each other, you trust...
Trial Balance in SAP Business One: What the Versino Financial Suite does differently – and why tax advisors notice
The Trial Balance is one of the oldest reports in accounting. Every accounting program has it, and SAP Business One itself...
Versino Financial Suite Version 05.2026: What's Changed
Version 05.2026 of the Versino Financial Suite brings two innovations that directly target time loss and system limitations in daily...
E-Invoicing 2026: From Receipt to Mandatory Issuance — what SMEs must clarify now
From 1 January 2025, every B2B company in Germany must be able to receive electronic invoices — regardless of turnover. One and a half years...
