Supplier Group (SAP Business One)

A collective term for providers that offer similar Features or have a unifying relationship that groups them together.

One Supplier group is a classification option in SAP Business Onewith which suppliers can be organised and managed according to specific criteria. The grouping makes it easier to analyse reporting and the application of specific business rules.

1. definition

One supplier group serves the Categorisation of suppliers based on common characteristics. This structuring can be used to optimise processes such as reporting, price list management and the granting of discounts.

2. purpose of the supplier group

The grouping of suppliers enables:

More efficient administration: Better overview and easier maintenance of master data.
Reports and analyses: Analyses can be created specifically according to supplier groups.
Discounts and price lists: Groups can be linked to special discounts and price lists.
Terms of payment: Standardised payment terms can be defined for all members of a supplier group.

3. criteria for grouping

Suppliers can be categorised into groups based on various characteristics, including

Business division: z. e.g. raw material suppliers, service providers.
Type of business transactions: z. e.g. suppliers for certain item groups.
Size: z. e.g. small, medium-sized or large companies.
Region: z. e.g. suppliers from certain geographical areas.
Company role: Resellers, retailers etc.

4. creation of supplier groups

Location of the plant: Supplier groups are listed under Administration > Definition > Business partners > Supplier groups created.
Recommendation: New groups should be defined in consultation with key users.
A notice: The same table is also used for customer groups.

5. assignment of suppliers to groups

Master data: The assignment is made in the field "Group" of the supplier master data.
Default values: The selection of a supplier group can automatically influence standard values such as price lists or payment terms.

6. possible applications of the supplier group

In vouchers

Supplier groups can be defined as Filter criterion can be used in purchasing documents.

In account determination

Supplier groups serve as Finding criterion in the extended G/L account determination to store specific G/L accounts.

In price lists and discount groups

A supplier group can be assigned a specific Purchase price list be assigned.
Groups can work with Discount groups can be linked in order to define special conditions.