Cancellation document (SAP Business One)

On Cancellation voucher is an automatically generated document in SAP Business Onegenerated by the cancellation of an original voucher. This process is particularly relevant for documents that journal entries generate. The cancellation can be made in full or line by line and is not reversible.

Functionality and special features:

Cancellations are made via the context menu with "Cancel/cancel" triggered.
The cancelled original document receives the status "Cancelled"the corresponding Cancellation voucher receives a new Document number.
Source documents (e.g. sales order) are returned to the source document when the cancellation is complete. "Open" set.
The setting "Display cancelled documents and cancellation documents in reports" determines whether these documents are included in analyses.
For accounting documents, the cancellation is carried out by a General reversal posting (negative sign).
For credit notes without goods return, the checkbox "Without quantity booking" must be set.

Versino Financial Suite

the Versino Financial Suite significantly improves the cancellation document process in SAP Business One. It automates the creation and management of cancellation documents, ensures faster and more error-free cancellation of documents and integrates seamlessly into financial accounting. This reduces rework, accounts are automatically adjusted correctly and all processes remain GoBD-compliant and traceable at all times. The Versino Financial Suite therefore simplifies and accelerates accounting processes noticeably overall.

Restrictions:

Only certain document types can be cancelled (e.g. sales/purchase documents).
Journal entries that do not originate from vouchers can be cancelled. However, journal entries that were generated from vouchers cannot be cancelled.
The cancellation option is limited in time by the setting "Maximum number of days for cancellation" (e.g. 30 days by default).

Special scenarios:

Credit note for 100 % can also cancel the associated delivery and reactivate the sales order.
Vouchers in the approval process (status "Pending") can be cancelled, but may not be added or edited afterwards.
Items from cancelled vouchers (e.g. through the Procurement assistants generated) can be used again.