Why Excel is good, but an ERP is better

Many companies, despite the now large and veritable supply of ERP solutions, I still use Excel to analyse data. One must also pay tribute to the Office solution. It is not only a well-known way of recording - yes, actually - everything! Moreover, most PCs are equipped with the Office package as standard, which makes the tool very inexpensive. Nevertheless, in the long run ? and especially with increasing numbers of customers ? Excel is not suitable for the daily business in a company. Three reasons why switching from Excel to an ERP system is worthwhile.

Excel provides overviews, ERP automates them

Versino Financial Suite for SAP Business One Finance

Excel is good for getting an overview. But only on a small scale. What a company needs is to be able to call up information from an overview at any time when it is needed. Let's take, among other things, the bills write. A process that exists in every company and should run smoothly. However, if every invoice has to be set up again, e.g. the invoice number has to be looked up in the last invoice, this is not only time-consuming but also error-prone. An ERP system would ensure that the number is always in the right place in the invoice mask and is also transferred correctly ? without any manual effort.

Furthermore, the ERP system also takes over much weightier tasks, such as the management of open items. Instead of tediously checking manually which invoice payments have already been received and Reminders The software takes over here.

Many ERP solutions can now independently access your account statements in online banking. Incoming payments are then allocated to open items, which can then be booked out of the system with a single click. However, if no payment is received on time, you are automatically reminded to send a reminder - with just one more click

Excel for the individual, ERP for all

Excel documents - any kind of document, really - tend to disappear into the depths of desktop folders. That's not Excel's fault, it's people's. Because whether at home or at work, we all have our filing systems in which the Documents are usually filed first before they end up in the central filing system. However, it happens in the best companies that the employee responsible for managing a particular document is not in the office when it is needed.

Thanks to an automated filing system, ERP systems make such a process a rarity. All documents can always be found by a document number or are assigned to a customer or supplier. This means that the document can always be found.
Online solutions are ideal for spontaneous access, with which documents can be retrieved from the network, edited and filed there, anytime and anywhere.

3 - Excel is simple, ERP is reliable

Perhaps the best thing about Excel is the analysis options. The simplicity of the pivot tables is accessible to everyone and despite a considerable level of performance. But still ? the figures must first be copied into the Excel document, in the best case exported.

In ERP solutions, all figures are already available and are constantly updated. Data such as sales figures can be easily retrieved with a few clicks.

SAP B1 blog