billing

Invoicing refers to the accounting process in which invoices for goods and services are created for customers and posted to the corresponding accounts.

E-invoicing in Germany: How to implement the obligation with SAP Business One

the billing in SAP Business One includes the creation of A/R Invoices for deliveries and services to customers as well as the automatic accounting recording of these transactions in the system.

Creation of outgoing invoices

Invoices can be issued directly or on the basis of preliminary documents such as Offered, Customer orders or Deliveries be created.
The function "Copy to" enables simple data transfer from previous documents.
For walk-in customers, the Document type "Outgoing invoice and payment" available.
In drop shipments, invoicing is based on the customer order after delivery by the supplier.

Accounting processing

When an invoice is added, the amount is automatically transferred to the Debtor account of the customer.
At the same time, a Revenue posting and - for stock items - a Cost of sales transfer posting.
The automatically generated journal entry can be viewed by right-clicking.
Foreign currency differences are automatically Price difference accounts booked.

Payment processing

Partial payments leave some invoices unpaid; Full payments automatically finalise the invoice.
Of the payment assistant supports the collection of outstanding receivables on the basis of stored payment terms.
Discounts will be calculated and booked automatically if payment is made early.

Credit notes and corrections

The following serve to correct invoices Outgoing creditsfor returns or quantity deviations, for example.
These documents partially or completely reverse the outgoing invoice and correct the claim.

Reports and analyses

The report "Maturity of customer liabilities" shows open outgoing invoices by due date.
That Dunning provides support in tracking unpaid invoices.

Technical basis

the G/L account determination controls which posting accounts are used.
the Integrated financial accounting ensures automatic and consistent posting of all transactions.

Versino Financial Suite

the Versino Financial Suite makes invoicing in SAP Business One more efficient, transparent and secure - from invoice creation and period-based posting to analyses and reports.

Note

Correct invoicing requires complete business partner master data, clean preliminary documents and harmonised G/L account logic. The close integration into the financial accounting makes SAP Business One an end-to-end invoicing and booking system.