Payment Assistant (SAP Business One)

A batch tool that automatically creates incoming and/or outgoing payments in SAP Business One to process outgoing and/or incoming invoices to compensate.

The payment assistant supports various electronic payment formats. To be able to use the payment assistant, banks, house bank accounts and payment methods must be set up in advance. Payment methods define how invoices are settled and can be created under Administration > Definitions > Bank processing. Payment methods must also be stored in the business partner master data.

The payment wizard guides the user through the payment process in eight steps. Counting run. The first step is to decide whether a new payment run is to be started or an existing payment run is to be called up again. In the next step, general parameters such as payment run name, payment type, payment method and posting date are defined. The business partners for whom payments are to be processed are then selected, with the option of filtering according to various criteria. In step four, document parameters such as posting and due dates are defined, whereby cash discount transactions can be taken into account. The payment method is then selected, including the specification of a maximum payment amount per payment method. The recommendation report shows all open vouchers that meet the selected criteria and allows further adjustments to be made. The penultimate step is to decide whether the payment run is to be executed, saved or a payment order run created. Finally, the payment wizard creates a summary and offers print options for the payment file.

The wizard can only be executed if a Interim G/L account is defined and the company name does not exceed 70 characters. Business partners can be excluded from the payment run via the master data. A special negative payment method is required for negative totals, which is linked to a positive payment method in the master data.

Overall, the payment wizard offers considerable time savings, reduces errors and simplifies the management of payments in SAP Business One.