the "Outgoing invoice and payment" is a special document type in SAP Business One that is used for Cash sales to one-off customers was designed. This document combines the creation of a A/R Invoice and the payment in a single document, thus facilitating the processing of such transactions.
Requirements and set-up
- One-time customer master record:
- A separate master record must be created for one-off customers.
- G/L account determination:
- The one-off customer master record is defined as the standard customer for invoices with payment during system initialisation.
- Automatic data transfer:
- When the "Outgoing invoice and payment" function is called up, the customer data is automatically copied from the master record. The name and address can be customised if required.
Functionality and special features
- Automatic bookings:
- The document type is treated like a regular outgoing invoice.
- journal entries in financial accounting and inventory management are created automatically.
- Payment processing:
- Payments are usually made via the means of payment "Cash register"but can be customised as required.
advantages
- Simplification of the sales process:
- The combination of invoice and payment in one receipt accelerates cash sales.
- Reduction of manual bookings:
- Automatic journal entries minimise the work involved in bookkeeping.
- Improved clarity:
- A single document ensures a clear and transparent presentation of business transactions.
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