In SAP Business One, the term account capitalisation primarily refers to the capitalisation of fixed assets as part of the asset accounting. There is no explicit capitalisation of G/L accounts; rather, G/L accounts are a combination of creation, use, blocking and, if necessary, deletion.
Capitalisation of fixed assets:
- A fixed asset is capitalised by an incoming invoice - this automatically creates a capitalisation document.
- Alternatively, an activation document can be created manually without a supplier being involved.
- In this case, a Journal entrywhich requires a clearing account in the balance sheet.
- The capitalisation date is derived from the reference date of the incoming invoice or is entered manually in the asset master record.
- After successful activation the activation date is fixed in the system and can no longer be changed.
- Several fixed assets can be capitalised in a single transaction.
- Discounts from incoming invoices can optionally reduce the asset value (credit note procedure).
Accounting effects:
- After activation, the journal voucher and the depreciation area are displayed in the asset master record.
- The installation is then listed as active in the system.
Life cycle of G/L accounts (without explicit capitalisation):
- Create: Creation in the chart of accounts with account code, account name and properties.
- Use: Accounts are used for posting in journals, vouchers and through automatic G/L account determination.
- Locks: Accounts can be deactivated (inactive) during certain periods. No bookings are possible during this period.
- Delete: Accounts without a posting history and without systemic links can be deleted.
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